Heifer International Accounting Officer Jobs in Kenya
Heifer International Accounting Officer Jobs in Kenya
Description Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Accountable to provide substantive support for accounting aspects of the Heifer Country Office. Accountable for the maintenance of accounting-related systems. Accountable to implement accepted methods of accounting and assure proper internal controls and perform guided assessments of controls related to financial activities, reporting, and compliance.
Accountable to apply critical thinking to manage the business of the Country Office, in a face-paced, ever-changing environment. Accountable to apply and reinforce general accounting standards and Heifer's policies and procedures. The incumbent will equally be in charge of processing the country program payroll as well as oversee procurement and administration functions for the country program
Essential Character Traits:
Financial Acumen; Tech-Savvy; Action oriented; Plans and aligns; Optimizes work processes; Ensures accountability; Drives results; Collaborates; Communicates effectively; Courage; Instills trust
Responsibilities & Deliverables
Review and verification of invoices and payment vouchers to ensure completeness, correct coding, and reasonableness including statutory payments.
Perform analytical review of general ledger accounts and reconciling balance sheet accounts including project and staff advance reconciliations on monthly basis.
Assist the Director of Finance to develop and maintain a proper accounting system, processes on daily basis.
Maintain an efficient filing and retrieval system for financial and account records to ensure completeness, accuracy, and compliance on weekly basis.
Complete bank reconciliations, advance reconciliations on time.
Act as liaison with Project Accountants in preparing cash requirements for each project.
Financial Control and Risk management. Efficient and effective management of all financial functions of the organization and development of risk management plans.
Prepare and submit monthly, quarterly, and annual financial reports and statements as per HQ/Donor requirements.
Process Headquarters reimbursements on monthly basis.
Collect and facilitate review of special reports for internal control when required.
Ensure the maintenance of an accurate and up-to-date fixed asset register.
Support the Country team in accounts management to ensure compliance. Ensure regulatory and organizational compliance of accounting transactions within the country program offices and support global consolidation of financial statements.
Facilitate request related to independent external audits and other agreed-upon procedures providing financial information and follow-up
Assist in preparation of the audit schedules, materials, and other documentation for annual, internal, or project audits, reviews, and evaluations.
Monitor, approve and/or record all transactions in the accounting system; coordinate with team members to complete all accounting procedures to produce monthly financial statements in accordance with local GAAP or IFRS
Reconcile all transactions in the accounting system to the general ledger and financial reports
Perform cash/bank reconciliations
Register and maintain fixed assets in the accounting system.
Oversee payments to vendors, consultants, tax bureaus and other agencies, according to established policies and procedures.
Accountable to support responses to queries on the status of payments /accounts /expenditures /obligations and resolve any discrepancies.
Manage procurement and all purchases, related to goods
and services, including quotations, comparative tables, contracts and ensure compliance based on Heifers or the Donors standards.
Serve as custodian for the country program checkbooks.
Financial support to the Country program
Lead in the processing of the country program monthly payroll
Support payroll registration including related deductions, benefits, taxes, and other payments to employees and statutory institutions, in accordance with existing government laws and regulations
Coordinate the processing/review of the procurement process for the country program and projects
Lead in daily administrative and accounting support to staff through coaching and field monitory.
Coordinate the monitoring of the cash position of the country program including petty cash reconciliations performed by the various field offices every month.
May perform other job-related duties as assigned
Bachelor's degree or equivalent in Finance or Accounting or related field, plus five (5) years of related experience and at least three years in a supervisory role. CPA Finalist or ACCA, NGO experience and significant experience with managing grants and donor financial reporting. Other job-related education and/or experience may be substituted for all or part of these requirements.
Experience in a donor-funded development environment with compliance requirements of institutional funders.
Most Critical Proficiencies:
Knowledge of the NGO business sector; Knowledge of institutional funders for international development, a plus.
Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective use of Microsoft Office Suite with intermediate skill in MS Excel.
Practical knowledge of the local country generally accepted accounting principles and fiscal statutes.
Experience with accounting systems.
Essential Job Functions and Physical Demands:
Ability to work under pressure, perform multiple tasks and manage consistently competing priorities, comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
Ability to effectively train individuals and teams using participatory methodologies.
Ability to work with delicate personnel situations and to maintain confidentiality.
Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
Constant sitting and working at a computer for extended periods of time.
Constant face-to-face, electronic, and telephone communication with colleagues and the public.
Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail
Willingness and ability to work outside of normal business hours.
Ability and willingness to travel both domestically and internationally.
The adequate physical condition necessary to travel to project sites in rural areas.
How to Apply
For more information and job application details, see; Heifer International Accounting Officer Jobs in Kenya
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