Health Strat Contracts, Grants & Compliance Director Jobs in Nairobi, Kenya

Health Strat Contracts, Grants & Compliance Director Jobs in Nairobi, Kenya

  • Health Strat is an indigenous public health organization specializing in designing and implementing innovative health systems solutions.

  • Health Strat implements donor funded programs in HIV/TB/RMNCAH/FP at both national and county levels.

  • We are inviting applications from experienced and qualified individuals for the below key positions for an anticipated USAID-funded HIV service delivery project in Kenya.

  • These positions will be based in Nairobi, Coast and Western regions of Kenya.

  • Recruitment and selection of the final applicants is subject to USAID approval.

    Contracts, Grants & Compliance Director

    Role & Purpose

  • Reporting to the Chief of Party (COP) the Contracts, Grants & Compliance Director will monitor the contracts and grants management operations to ensure quality of contracts and grants administration and compliance with legal and donor requirements across the project.

  • She/he will manage efficient operations in the areas of procurement, budget preparation, contracting, award administration (grants, cooperative agreements and contracts) as well as financial monitoring.

  • She/he will design, implement, manage and monitor contracts and grants workflow processes and procedures.

    Primary Responsibility

  • Establishes grants management systems and ensures compliance with USG rules and regulations and legal requirements.

  • Develops and oversees standard terms and conditions for grant award letters, agreements and contracts.

  • Responsible for writing and reviewing memoranda of understandings, teaming agreements, contracts and sub-agreements.

  • Acts as the main point of contact with project partner contracting officers.

  • Negotiates contracts, sub-contracts and modifications, advises upper management of risk involved and takes the lead in disputes concerning contractual issues.

  • Supports timely project reporting to the donor and by the sub awardees to the prime as outlined in the contract documents.

  • Sets up project account systems and tools to monitor compliance with agreement terms and conditions.

  • Responsible for monitoring deliverables, cost estimates, allowable costs, and primary cost-sharing documentations.

  • Maintains permanent files including successful proposals, all award documents and correspondence with contracts and grants officers that affect funding or other agreement terms and conditions.

  • Monitors sub-contractors/recipients for deliverables, invoices, compliance with regulations, as well as terms and conditions
    Advises project staff on matters related to preparation, administration and closeout of contracts and sub-awards and manages their implementation.

  • Establishes and/or enhances operational policies and procedures for procurement and contracts/grants management, drafts templates for contracts & grants and creates and provides training to staff and sub awardees on contractual and compliance matters.

  • Incorporates key project staff to support all aspects of
    the contracts & grants process and provides technical support.

  • Supports in compliance reviews and audit of the project including sub awardees/ contracts.

  • Manages staff that report to the position holder.

    Person Specifications

    Minimum Academic Qualifications

  • Minimum of a Master’s degree in Business Administration

  • CPAK or its equivalent

    Experience & Skills

  • Minimum of seven years relevant experience in federal and/or private grants/contracts management.

  • Experience with federal government funded projects, USAID and Department of State experience preferred.

  • Demonstrated project management and organizational skills to set priorities, establish deadlines, and follow through in a timely manner, to organize files and records for easy access and tracking.

  • Demonstrated experience in formulating and implementing policies and procedures.

  • Ability to understand/compare contract/grant data to develop and implement budgets, goals, and plans.

  • Ability to compose reports, presentations, of memos or other written documents based on analysis of information, presented in an organized, logical and concise manner

  • Demonstrated expertise with and knowledge of federal cost principles, administrative requirements, and other applicable rules and regulations regarding implementation of federal awards.

  • Ability to identify and analyze complex accounting/contract/grant information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action, and resolving conflicts.

  • Excellent verbal and written communication skills for use in preparing information, clarifying situations, resolving problems, and for use in preparing a variety of correspondence and reports.

  • Highly developed collaboration, management, and leadership skills.

  • Ability to work effectively as part of a team with all levels of staff.

  • Demonstrated ability to supervise and motivate staff and delegate as needed to achieve project objectives.

    How to Apply

  • Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to by May 27, 2020.

  • Candidates are required to indicate the position title & the location of interest on the subject line of the email when applying e.g. “Chief of Party, Nairobi Region”.

  • Only shortlisted candidates will be contacted.

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