Government Institution Office Administrator Jobs in Kenya

Government Institution Office Administrator Jobs in Kenya

Job Details

  • A reputable Government institution seeks to recruit competent officers to fill in vacant positions in its establishment.

  • Applicants must be Kenyan citizens committed to delivering results and ready to work in challenging environments anywhere within the Country.

    Office Administrator

  • Reporting to the Principal Administration Officer, the successful candidate will be responsible for the overall day-to-day management administration of the office of the functional head.

    Key Responsibilities

  • Responsible for the overall day to day management/ administration of the office of the functional head;

  • Handling protocol and departmental meetings.

  • Managing and maintain the office diary and schedule of appointments for the immediate supervisor;

  • Providing secretarial services for the functional area;

  • Maintaining records of outgoing letters, correspondences, documents and records; monitor, screen, respond to and distribute incoming communication,

  • Organizing international travel as may be required from time to time; and

  • Managing incoming and outgoing communication and correspondence

    Qualifications & Skills Required

  • A Diploma in Secretarial Studies from the Kenya National

  • Examinations Council (KNEC) or equivalent qualifications from a recognized institution; OR

  • The following qualifications from the Kenya National Examinations Council:

  • Typewriting III (50 w.p.m.)/Computerized Document Processing III

  • Shorthand III (100 w.p.m) (v) Business English III/Communication III

  • Office Practice III

  • Commerce II

  • Office Management III/Office Administration and Management III

  • Secretarial Duties II

  • Proficiency in computer application skills;

  • Demonstrated results in work performance.

  • Fulfilled the requirements of Chapter Six of the Constitution

  • Personal attributes such as planning skills, communication and reporting skills, strong interpersonal skills, organization skills and a team player.

    Mandatory Requirements

    All Applicants MUST provide the following documents on application;

  • A Signed application letter

  • A detailed CV indicating their current and previous employers, position held current and expected salary level of education and names of at least three professional referees

  • Copies of academic and professional certificates

  • Copy of National Identification Card or Passport

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations

  • Valid Clearance Certificate from Higher Education Loans Board (HELB)

  • Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA)

  • Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and

  • Current Report from an approved Credit Reference Bureau (CRB).

  • The organization will offer attractive salaries and benefits to the selected candidates who can look forward to a rewarding career in a professionally run organization.

  • The successful candidates will be offered employment on permanent and pensionable terms and contract terms as specified.

    How to Apply

  • Interested candidates who meet the stated requirements can submit applications clearly indicating the position applied for via the below address;

    DN/A 1055
    PO Box 49010-00506

  • Or Dropped at the Nation Centre, Kimathi Street, Nairobi, clearly marked DN/A 1055 on or before 21st February, 2020.

  • Youth, female candidates, Persons with Disability (PWD) and marginalized are encouraged to apply.


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