GOAL Senior Finance Officer Jobs in Ethiopia

GOAL Senior Finance Officer Jobs in Ethiopia

About GOAL

  • GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

    About the Position

  • The Senior Finance Officer will be responsible for preparing and reviewing transactions to ensure they comply with GOAL Ethiopia’s financial policies especially as to coding, accuracy and completeness.

  • S/he will also be responsible for timely preparation, review and submission of fund requests, Budget Monitoring Tools, donor and government reports.

  • The Senior Finance Officer will have a functional supporting role to the field Finance Officer II, Finance Assistants and Logistics Admin & Finance Officers in guiding, directing, capacitating and following up on their performance and delivery of the required out put together with the Programme Managers who have a direct supervisory responsibility to the above job holders

    Key responsibilities

  • Prepare the monthly Budget Monitoring Tools (BMT) for GOAL programmes.

  • Prepare monthly journals for accruals, payroll, adjustments/reversal, recharges, expat allowances, and head office and field office core cost and salary allocation journals for review by the Senior Finance Manager.

  • Participate in the annual and bi-annual physical inventory and process and make the consolidation for reporting.

  • Participate in the monthly supplementary schedule preparation.

  • Participate in donor report preparation.

  • Participate in donor and programme budget preparation and preparation of detailed schedules to the budget.
  • Ensure that expenditures are in line with the donor budget, donor guidelines and GOAL procurement and financial guidelines.

  • Ensure all coding and posting of transactions are accurate and complete, in line with approved project and budget lines.

  • Ensure GOAL Ethiopia Financial/logistics/personnel procedures and policies are adhered to at all times.

  • Ensure that after the month end, that information in relation to programme budgets is communicated to field accountants and in turn programme managers.

  • Prepare information needed for finance presentations at all RDP grant management meetings in line with GOAL Ethiopia’s policies and procedures.

  • Ensure that transactions are supported by adequate documentary evidence.

  • Ensure cash counts for all office floats are carried out on a frequent (at least weekly) basis and properly reconciled to the SAGE accounting records.

  • Review of payrolls to verify their accuracy, file the documents properly, and make sure that staff have proper allocation for donors as per donor budgets and fair, reasonable and prudent allocation.

  • Review all transactions prior to posting e.g., coding (nominal code and cost centres) and details of each transaction, and budgets: (including; expatriate expenses, recharges, etc) for final review by the Senior Finance Manager.

  • Review floats, and determine their adequacy, and recommend for increase or decrease depending on the level of project activities.

  • Update the allocation of both expatriate and local staff according to GOAL Ethiopia’s procedures, which should be accessible for timesheet purposes and other compulsory staff related expenses.

  • Update and keep the records of donations in kind (DIK) items.

  • Update donor by location for each grant on a monthly basis and communicate the same to all staff.

  • Perform monthly review of field office accounting data in the excel cash sheets and make ready for import into the SAGE system.

  • Import Journals into the SAGE system after doing the proper validation of records

  • Perform updates to SAGE where required.

  • Handle bank related issues like filing bank opening form to be sent to Dublin, preparing bank-opening letters to the government office and to the banks, and updating the tracking sheet for signatories and banking details.

  • Monitor the float system both for
    operational and generic floats and ensure that they comply with GOAL finance manual requirements and that any waivers necessary have been completed and properly authorised.

  • Checking of head office finance forms and ascertaining that PRFs include the necessary audit trail, which should be signed by both the Logistics department and the budget holder.

  • Follow up on the timely settlement of monthly tax obligations.

  • Facilitate set-up of a new account, after verifying availability of budget for the account, and update finance forms and cashbooks accordingly.

  • Participate in preparation of all documents needed for statutory, donor and other audits and furnish responses to all audit queries.

  • Promptly draft responses to any questions arising on monthly accounts, donor reports or any other document for the review of the Senior Finance Manager.

  • Capacitate, guide and supervise respective subordinates, ensuring that all tasks as described by respective job descriptions have been carried out in a timely manner and to ensure tasks are completed with skill and competence to ensure accuracy of accounting data.

  • Carry out appraisals of all subordinates in an effective and timely manner in line with GOAL Ethiopia’s human resources manual.

  • Ensure field office request for Fund wire transfers and inter-bank transfers are properly and timely transferred.

  • Provide Administrative and operational support to the Head of Finance

  • Undertake any other duties that may be requested by the Senior Finance Manager from time to time, to facilitate the smooth running of the Finance Department.

    Job Requirements

    Join Us

    Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?
    Then join us if you have

  • BA in Accounting or related field with a minimum of 6 - 8 years of related work experience of which at least 3 years senior management level in an international NGO managing multi-million-dollar budget programmes funded by USAID/OFDA, ECHO. EHAF, Irish Aid, etc.

  • With internationally recognized accounting qualification (ACCA, etc.).

  • Ability to work with advanced excel, SAGE, BMT; proficiency in standard office software packages; Proficiency in verbal and written English; firm belief in teamwork, demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels; excellent communicator, facilitator and trainer; flexible and capable of working with an international country team; attention to detail, ability to work under deadline.

  • Keeping confidentiality, accountability, excellence, adaptability, innovation, coaching, facilitating change, developing teams, planning and organizing.

  • Ability to work on their own, a self-starter with high energy levels and the capability to work with in a multi-cultural team

    Desirable qualities, skill and Competences

  • Resilience: Maintains focus and intensity and remains optimistic, persistent and professional even under adverse, stressful or difficult situations.

  • Continually looks to improve personal skill, knowledge and work hence contribute to capacity building within the team and organization,

    How to Apply

  • Interested and qualified applicants need to submit ONLY once their non - returnable application ONLY with CV for one vacancy.

  • The vacancy reference number along with the title & Duty station need to be written in the application letter and subject of the email. Please do not attach any other supporting document.

  • Applicants can apply using the following option.

  • Applicants can directly apply on line using www.ethiojobs.net or goaljobs@et.goal.ie

  • GOAL strongly encourages female candidates to apply!

  • Only short-listed candidates will be contacted for an interview and exam.

  • Shortlisted candidates will need to submit other supporting documents upon request at later stage.

  • GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process

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