FirstRand Administrator Jobs in South Africa

FirstRand Administrator Jobs in South Africa


About us

Helpful Effective Ethical Innovative Accountable and you have one simple goal:

  • to improve the lives of customers through simple, effective solutions that meet their needs, contact us today and join a winning team. All appointments will be made in line with the Bank’s Employment Equity plan The Bank actively supports the recruitment and advancement of individuals with disabilities.

  • We recommend that candidates be encouraged to declare their disability and consult the Bank should they require reasonable accommodation.

    purpose

  • Provide efficient and effective administration support to ensure the smooth running of a functional area.

    Experience and Qualifications

  • Grade 12.

  • 3 – 5 years relevant experience

    Additional Requirements

  • Diary Management

  • Minute taking.

  • Budget Preparation and info gathering

  • Preparing for meetings.

  • Filing – Electronic

  • Travel arrangements – Local & International, Accommodation, Car hire and door to door transfers

  • Answering of telephone/s and screening of telephone calls

  • Screening of e-mails, when required

  • Arranging parking and entrance into the building, welcome guest at reception and escort to meeting room

  • Ordering supplies and maintaining stationery, monitoring expenditure and budget.

  • Facilitate and manage staff on boarding / off boarding process.

  • Co-ordinate and manage Asset register, (FAMS System), 3G requirements, and compliance videos are completed correctly.

  • Composing correspondence, completing monthly CEO reports for EXCO or other material for review and signoff.

  • Personal Assistant duties as and when required.

  • Supplier – New Account info gathering and set up with yearly request for all compliancy docs i.e. BBEE certificate

  • Invoicing: Request and upload

  • Purchase orders: Obtain 2-3 quotations, confirm budget, place order, distribute order to requester, GRV order for payment

  • Budget verification and assistance

  • Reconciliation of accounts and ensuring accuracy that transactions are allocated to
    the correct GL account number.

  • Submission of invoices on IPS and providing proof of payment to relevant service providers ensuring continuous customer service at all times.

  • Reconciling of telephone accounts and parking charge outs.

  • Ensure all invoices are received monthly, obtain signatures and upload for payment

  • TCM T& M: Obtain xls sheet from supplier, review, submit queries if necessary, pivot table, upload on Requisition Wizard, complete requisition on iProcurement system & GRV

  • Purchase of all assets, stationery, promotional items for department and other BU’s within FNB, when required

  • GL Ticking

  • Maintain a good relationship with all suppliers by being to “go to” person for all queries, complaints, compliments, etc

  • Coordinating and managing events for the IT department team and stakeholders.

  • Project and Office Admin Personal Assistant Bookkeeping Procurement

    Responsibilities

  • Manage costs / expenses within approved budget to achieve cost efficiencies

  • Deliver exceptional service that exceeds customers’ expectations through proactive, innovative and appropriate solutions

  • Cultivate and manage objective working relationships with a variety of stakeholders, including end-users, SME’s, project managers and senior staff members

  • Resolve all customer queries efficiently, and within agreed timelines.

  • Provide efficient and effective administration support to ensure accuracy in the functional area.

  • Comply with governance in terms of legislative and audit requirements

  • Set up and maintain filing systems for the business unit to ensure efficient service is provided

  • Maintenance of all administrative processes for the departments operational activities
    Provide timeous and accurate Management Information.

  • Manage own development to increase own competencies

  • Plan and manage performance, skills development, employment equity, talent and culture of team in order to improve innovation, achieve efficiencies and increase competencies.

    How to Apply

    For more information and job application details, see; FirstRand Administrator Jobs in South Africa

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