First Consult Plc ToR for Implementation of Enterprise Resource Planning Jobs in Ethiopia

First Consult Plc ToR for Implementation of Enterprise Resource Planning Jobs in Ethiopia

Job Description

  • First Consult PLC is a consulting firm in Ethiopia specializing in delivery of effective and business-oriented solutions for areas such as development, business, strategy, human resources, finance, and investment challenges, while ensuring to address the needs of its clients.

  • Additionally, First Consult offers training and capacity building to organisations and individuals in various professional skill areas.

  • Key professional development themes include, financial planning, business plan and proposal writing, time management, communications, personal and human resource development, decision making, and project management.


  • The objective of this ToR is to outline the scope of work for the provision of the Enterprise Resource Planning (ERP) for First Consult.

  • The aim is to deploy an ERP system that will assist in automating most of First Consult processes, comply with legislative and government policies and promote good governance.

  • The ERP system must be scalable to allow additional modules, and must interface with other business information systems.

    Scope of Work

    The firm will take the following broad approach in accomplishing the terms of reference (ToR) for which the following tasks and responsibilities will be performed

  • Conduct review in a highly consultative manner with First Consult, meet with the relevant staff of First Consult in order to map/document internal processes, and align them with the internal control model set and documented by the company.

  • Conduct analysis of the current processes which are performed through the current software solution.

  • Propose several variant options that are aligned with the company requirements and advice on the effective solution to implement.

  • Install and develop the selected modules – with Finance & Human Resources being the minimum required modules.

  • Migrate data from our system, without disruption of the company’s operation.

  • Perform offline and live testing of the solution with the relevant First Consult staff.

  • Develop user guidelines on how to use the ERP, and the ERP technical support guideline;

  • Provide a complete documentation of flowchart and process of the ERP platform.

  • Provide training to all relevant First Consult staffs on the ERP for daily operations and system training to IT staff on supporting and administrating the ERP systems.

  • Provide user guidance/support on issues faced using the solution.

    Financial management ERP module with the following functionalities

  • Accounts payable

  • Accounts receivable

  • Invoices

  • Planning and budgeting

  • General ledger

  • Bank reconciliation

  • Advanced allocations

  • Cash management

  • Fixed assets

  • Grant or project accounting

  • Commitment register

  • IFRS compliant reporting

    Human resources management ERP module with the following functionalities

  • Personnel management

  • Benefits administration

  • Leave management

  • Payroll management

  • Enterprise compensation management

  • Organizational management

  • Employee performance management

  • Travel management (travel and advance request)

  • Talent management

  • Training management

  • Reporting

    Project management ERP module with the following functionalities

  • Order/Intervention management

  • Contract management

  • Supplier/Partner database management

  • Grant management and allocation

  • Reporting

    Professional services provision as follows

  • Data conversion and migration

  • Report development

  • Implementation and training services

  • Change management

  • System documentation and testing

  • Knowledge transfer

  • Ongoing support and maintenance of the ERP solution

    The potential vendor shall deliver

  • A complete integrated ERP platform with the all the modules and their required functionalities.

  • Both an ERP user guideline and technical support guideline.

  • A complete set of required documentation
    including flowchart, and process of the system.

  • Necessary trainings to be provided to all relevant First Consult staff.

  • Free support, maintenance, and licensing of ERP for a period no less than 12 months from the date of hand-over to First Consult (inclusive of on-site debugging/correction, when necessary).

    Description of each deliverable Timeframe

  • Submit technical and financial proposal May 29, 2020

  • Deadline for questions on ToR to be submitted May 26, 2020

  • Presentation and demonstration of model to evaluation committee To be communicated

  • Contract award To be communicated

  • Installation of ERP To be communicated

  • Guideline/reference documents on the installed ERP To be communicated

  • Training of users To be communicated

  • Data migration cleaning and reconciliation To be communicated

  • Ongoing, maintenance and support for three (3) years

  • These timelines are indicative, and bidder should include a more detailed delivery timeline in their proposal

    Job Requirements

    A local IT firm with ERP system implementation capability that has the following experience

  • Legally registered organization with requisite professional experience of five (5) years minimum and knowledge of ERP installation systems.

  • Prior experience should include a full range of activities from ERP planning process, and ERP implementation projects.

  • Senior (managerial) level experience in
    implementation of ERP systems.

  • Proven experience in integration of ERP systems.

  • Ability to work under pressure and meeting deadlines.

  • Excellent communication, and presentation skills as well as ability to work with teams.

  • Qualified personnel in project management, system analysis, and ERP software installation.

  • Demonstrated ability to deploy and manage staff and experts with relevant experience

    How to Apply

  • Applicants should email their proposal (technical and financial) to with the relevant information detailed in technical and financial section of a proposal.

  • The subject of the email should say “Implementation of Enterprise Resource Planning”.

  • Proposals must be received no later than 5:00 PM on 29 May 2020.

  • For any queries relating to this assignment please contact Medhanit Abebe via until May 26, 2020.

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