Finance and Compliance Manager Jobs in Nigeria
Finance and Compliance Manager Jobs in NigeriaContext of the Mission Nigeria:
Violence in the northeast has caused massive displacement and at the same time restricted movement: it has disrupted food supplies, seriously hindered access to basic services, and limited agricultural activities.
In seven years of conflict, over 20,000 people have been killed in Boko Haram-related incidents
The entire population of northeast Nigeria – 24.5 million people – is indirectly affected.
People affected by violence in Adamawa, Borno, and Yobe, and neighbouring Bauchi, Taraba, and Gombe states are in urgent need of protection, shelter, food, and access to health services and education Since February 2016, as humanitarian access is increasing, extreme food insecurity and malnutrition conditions have been revealed in Borno state.
As of 3rd August, 1.82 million people are estimated to be displaced within/from of Borno state, from which 1.63 million actually stayed within the state. As Finance and compliance Manager, you will support the Finance Coordinator in managing budget of an approx. 4 million € yearly budget involving 3 institutional donors funding the Nigeria mission, managed from Maiduguri, from 2 different hubs.
You will work under the direct supervision of the Finance Coordinator based in Maiduguri
You will ensure proper information sharing with the different members of the Nigeria Coordination.
Finance Officer and 1 Finance Assistant staff based in Maiduguri
Finance and Administration Officer based in Damboa
Partners’ administration or finance staffs
Focus on the 3 priority activities relative to the context of the mission:
The FFU is updated every month and The FFU meeting is done every month at field level
The Finance team is trained and autonomous on his functions
Monthly accountancy is submitted to HQ by 15th of every month
Assist Oversee Nigeria Coordination accounting and finance functions
Ensure that Nigeria Coordination Administrative, Accountancy and cash flow procedures, tools and software are used in the missions
Ensure that expenses are justified according to MdM France and donor’s procedures
Assist to ensure that all administrative documents are properly filed and archived
Assist Supervise the accountancy closure, and ensure deadline are respected
integrate the new donor contracts into the financial management of the mission’s projects
Assist manage the Budget Follow-up (BFU) and provide financial information and analysis to the Finance Coordinators within the mission budget cycle
Take part in the development of the reference budget together with the Finance Coordinator and in the construction of the annual budgetary frame.
Take part in donor’s visit with the Finance Coordinator and to present the updated budget and analysis.
Assist in preparing financial reports to donors
Ensure that expenditures for budgets, grants and contracts are monitored and the reports are prepared to maintain balance account
Train the mission’s senior staff in how to use the Budget Follow up
Daily management of the safe, and of needed transfers with cash box or change operations
Supervise of safe movements in SAGA and update of compliant supporting documents
Elaborate monthly cash requests with the team for the program and support services; and communicate to the Finance coordinator
Ensure cash security rules for the mission are implemented and that MdM-France procedures and tools are being used for cash flow management (bank account, safe, cash box, advances);
Ensure the transfer of funding for the Nigeria Mission
Develop cash flow projections for funded and support activities
Follow up and ensure advances are closed at end of each month
Participate internal/external audits and reviews as required to ensure compliance with MdM France procedures and donor's requirements
Effectively stay abreast of donor policies, procedures, rules and regulations including match/co-financing rules; compile and update applicable local policies; and train program and partner staff in these policies
Assist develop and maintain local office policies and procedures and provide training for all issues related to local financial matters
Effectively stay abreast of the MoUs between MdM France and partners for the finance chapters
Review and monitor partners financial reporting and compliance.
Provide additional assistance with the Finance team to partners when required
Train, support and build administrations capacities of implementing partner staff in compliance with MdM France Procedures, in close coordination with the Finance Coordinator
Ensure that monthly financial reports from partners are respecting MdM France procedures
Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
Train the Finance officer and Admin assistants based in Maiduguri and log admin based in Damboa
Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
Liaise and work in close coordination with Finance Coordinator, when required
S/he ensures an efficient circulation of information to field and capital teams
S/he drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary, issues for the mission.
S/he ensures proper finance coordination at mission level by regular visits to the bases, controls, monitoring, training, etc
Ensure proper archiving of financial contracts and correspondence with donors
Support Finance Coordinator in relationships with the administrative authorities at the national level
This list of activities is not exhaustive and may change depending on the situation.
Hierarchical & Functional links:The Deputy Financial Coordinator is under direct responsibility of the Finance Coordinator
S/he supports and ensures close relation between the finance teams involved in Nigeria mission
Experience of 4-5 years minimum in a similar position
Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
Excellent computer skills
Experience in multi-donors’ budgets and multi-countries grants
Training and capacity-building experience
Knowledge of Saga is an asset
Personal Skills Required:
Ability to work under a minimum of supervision, autonomous
Reactivity, anticipation, adaptability, capacity to take initiatives
Organisational skills, rigor, detail oriented
Ability to classify and to manage priorities
Listening and diplomacy skills
Ability to work in unstable and volatile context
How to Apply
Application Closing Date
10th July, 2019.
Interested and qualified candidates should send their Cover Letter and CV in one single attachment via email to: firstname.lastname@example.org using the Job Title and Location as the subject of the mail.
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