Finance and Administration Manager Jobs in Nigeria
Finance and Administration Manager Jobs in NigeriaRole Purpose
This position will be responsible for implementing and/or coordinating all financial support functions for the implementation of high quality accelerating nutrition project in the State.Reports to: Project Director/Manager with Dotted line to Finance Director
Scope of Role
Staff directly reporting to this post: TBC
Have excellent knowledge of Finance and Accounting.
Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.
The Finance Manager is the overall head of the finance unit in the state office and will be responsible for all finance related activities.
Ensure all financial transactions in the state office are appropriately approved, authorised and administered, in line with SC & Donor policies.
Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
Responsible for monthly recharges processing (Reversal and reclass) as well as daily matching of transaction on Agresso
Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to the CO Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
Ensure adequate safeguarding of all vouchers manually and electronically
Ensure adequate safeguarding of all financial instruments
Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
Ensure that the Project Director/Manager receives timely and accurate information to inform activity planning and forecasts.
In collaboration with the line manager, support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.
Represent Finance at Procurement Committee meetings
Validate Purchase Vouchers within the Finance Coordinator’s Limit
Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
Monthly submission of EFFC report to the country Office
Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (5200)
Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.
Conduct state level finance induction for all new staff on finance policies, systems and procedure
In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
S/he acts as a business partner to other units(Awards, M&E, Operations, HR etc.) by providing financial advise as may be required from time to time
Any other tasks as assigned by supervisor
Skills And Behaviours (our Values in Practice)
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Designing more effective admin systems
Willing to take disciplined risks
Honesty, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Qualified Chartered Accountant with minimum 10 years of post-qualification experience.
At least 7 years of experience in a bi-lateral or multi-lateral agency financed project in Nigeria (or an African nation).
Knowledge and expertise in the field of project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting
Ability to problem solve efficaciously exercising good judgement will be an asset.
Good training and facilitation skills (for financial training/support to partners).
Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
Ability to be creative and proactive health service improvement is essential.
Experience of working on performance linked payment contract
How to Apply
Interested and qualified candidates should apply before 28th June, 2019.
For more information and job application details, see; Finance and Administration Manager Jobs in Nigeria
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