FHI 360 NGO Program Assistants Jobs in Uganda

FHI 360 NGO Program Assistants Jobs in Uganda


Job Summary

  • Performs and provides administrative, programmatic and logistical support duties.

  • Prepares documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying.

  • Collects and verifies data, summarizes and reconciles information.

  • Coordinates and maintains records management.

  • Serves as a primary resource for assistance in the department.

    Accountabilities

  • Assists program staff with requests from regional and country offices and other staff members.

  • Coordinates technical visits, travel authorizations, expense reports, and contract agreements to support implementation of country programs.

  • Maintains databases, web pages, and data integrity and security according to quality standards and company policy.

  • Performs day-to–day routines independently with own initiative.

  • Prepares documents, reports and briefing materials for consultants, staff and clients.

  • Coordinates division of workload among other administrative/support staff.

  • Assists in the orientation/training of new administrative/support staff.

  • Performs entry level technical program related tasks.

  • Ensures documentation and reports are tracked regularly and adhere to country and regional standards.

  • Performs other related duties as assigned.

    Problem Solving & Impact

  • Works on problems that are routine in nature and are standard procedures and policies.

  • Works independently and within a team on special non-recurring and ongoing projects/programs.

  • Exercises judgment within defined practices and policies to perform duties.

  • Decisions made generally affect own job or specific functional area.

    Supervision Given/Received

  • Has no supervisory responsibility.

  • Uses independent judgment to determine work flow and priorities.

  • Receives instructions on new assignments.

  • Typically reports to a Manager.

    Education

  • Associate’s Degree or its International Equivalent

  • Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.

    Experience

  • Typically requires 0-2 years of programs and administrative support
    experience.

  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.

  • Must be able to read, write and speak fluent English; fluent in host country language as appropriate.

  • Prior experience in a non- governmental organization (NGO) preferred.

    Typical Physical Demands

  • Typical office environment.

  • Ability to sit and stand for extended periods of time.

  • Ability to lift 5-50 lbs.

    Technology to be Used

  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

    Travel Requirements

  • 10%-25%

  • This job description summarizes the main duties of the job.

  • It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

  • This document should not be construed in any way to represent a contract of employment.

  • Management reserves the right to review and revise this document at any time.

  • FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance.

  • Join our global workforce to make a positive difference for others — and yourself.

    How to Apply

    For more information and job application details, see; FHI 360 NGO Program Assistants Jobs in Uganda


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