FHI 360 Finance and Administrative Assistant Jobs in Nigeria

FHI 360 Finance and Administrative Assistant Jobs in Nigeria



FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.


Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology – creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Deputy Chief of Party (DCOP).


FHI 360 is seeking applications for a Deputy Chief of Party for an anticipated USAID-funded Key Populations Activity in Nigeria which will build on current investments made by USAID to reduce risk of HIV transmission among key populations and will improve their enrollment and retention in care and treatment across the HIV cascade.


This includes providing HIV prevention, care, and treatment services, as well as addressing structural barriers to KPs accessing these services.


The Activity will address critical gaps and bottlenecks in the response to HIV among KPs by implementing a comprehensive package of services in line with the WHO guidelines.


The DCOP will be responsible for administrative and financial leadership of the program to ensure quality, timeliness, and efficiency of project set-up, daily operations, and close-out.

The DCOP will manage the administrative and logistic infrastructure of key components of the program description and ensure adherence to global standard of excellence in health service delivery programming and donor-specified compliance.

The position will be based in Adamawa and will report to the Chief of Party. Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to USAID approval.


Responsibilities


  • Prepare monthly financial report forms which accompany executed sub project documents.
  • Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office.
  • Assists the SFAO in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
  • Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office.
  • Assists the SFAO in the provision of logistic support for workshops and trainings.
  • Assists the SFAO in the maintenance of an efficient records/storage of all office supplies.
  • Serves as point of contact for logistical and administrative needs
    in the office.
  • Coordinates all administrative and secretarial support services for the state office (as relevant).
  • Records minutes of staff meetings and circulates same amongst the staff of the state.
  • Assists with production of presentation materials for staff members.
  • Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence.
  • Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
  • Performs any other duties as assigned.


    Requirements


  • Knowledge of general office practices and administrative procedures.
  • Report to supervisor on variances and status on regular basis.
  • Resourceful in gathering and providing information.
  • Knowledge of budget preparation and monitoring.
  • Excellent written, oral, interpersonal and organization skills.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
  • Well developed computer skills, including knowledge of Microsoft office products.
  • Typing skills.
  • University degree in Accounting, Finance or Business administration
  • Minimum of 1-3 years experience in accounting related to NGOs and community level programs, with increasing responsibility.
  • Experience with administrative and secretarial skills
  • Sound accounting skills
  • Experience with large complex organization is required, familiarity with international NGOs preferred


    How to Apply


    Interested and qualified candidates should apply online by 08th May 2019


    For more information and job application details, see; FHI 360 Finance and Administrative Assistant Jobs in Nigeria


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