Fenix International Logistics and Administrative Assistant Jobs in Uganda

Fenix International Logistics and Administrative Assistant Jobs in Uganda



Fenix International is a next-generation energy and technology company. Our mission is to improve the quality of life of our customers through inclusive energy and financial services. Our flagship product, Fenix Power, is a modular, lease-to-own solar home system financed through affordable installments from just $0.11 per day.

We use real-time transaction data to create a next-generation credit score to finance power upgrades and other life-changing loans, unlocking modern financial services for our customers.

To date, Fenix has sold over 500,000 Solar Home Systems in Uganda, Zambia, Cote d'Ivoire, Benin, Nigeria and Mozambique, bringing clean, reliable power for lights, phones, radios, TV and much more to over 2,500,000 people.

Responsibilities

  • Process Purchase Request Forms (PRFs) and update the Financial expense record sheets accordingly.
  • Support the Procurement & Logistics Manager to reconcile and update goods and services in the SAP Finance and accounting system.
  • Maintain a highly professional working environment everyday ( set up demo units, projector, clean whiteboard in every room, etc.) – ensuring that the office always looks its best.
  • Support in managing motorbike bookings, vehicle bookings and pick up hires for all Fumba employees.
  • Support in maintaining routine schedule for office maintenance – fumigation, deep clean, cleaning of water dispensers, etc.
  • Support in preparing PRFs for office meals, stationery and office consumables on a weekly basis.
  • Coordinate with service providers to ensure that fuel reconciliations for all motorcycles are updated on a monthly basis.
  • Support in coordinating logistics for meetings within and outside office premises.
  • Support the on boarding process for new hires by coordinating purchase of workstation, computers, phones, helmets and all required equipment.
  • Support to provide cover to the reception when required as well as manage staff appointments.
  • Coordinate parcel pickups, receive, sort and distribute mail to Fenix employees. Help ensure adherence to meeting rooms booking rules and ensure that the rooms are ready for the next meeting.
  • Work hand in hand with the office guards to ensure there is proper tracking and identification
    of guests visiting Fenix premises.
  • Monitor and maintain office equipment and report any repair that needs to be done.
  • Support in submitting and reconciling PRFs against receipts and ensure proper accountability of all expenses under the administration and procurement department in adherence to the Fenix procurement policy.
  • Support in maintaining supplies inventory per month by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Support in ensuring the office premises both indoor and outdoor are kept tidy and presentable for the next day business operation.
  • Run errands as requested by your supervisor.
  • Any other duties as requested by your supervisor.

    Requirements


  • Diploma or Degree from a recognized University in Public administration, general administration, Procurement, Finance & Accounting or a related field.
  • Ability to communicate & function in a culturally diverse & change oriented setting with good knowledge of procurement & administration policies.
  • Outstanding written and verbal communication skills (English)
  • Very strong Microsoft Excel and general data analysis skills
  • Proficiency in Microsoft Word
  • Ability to influence, communicate effectively and work with minimum supervision.
    Innovative, proactive & result driven.
  • Strong problem-solving skills & positive business impact. Excellent customer service skills and willingness to work long hours.
  • High level of integrity & confidentiality
  • Excellent Negotiation and organization skills
  • A passion for Fenix and our customers.
  • A passion for Fenix and our customers!

    How to Apply


    Interested and qualified candidates should apply online by Friday 30th August 2019 at 2:00pm.


    For more information and job application details, see; Fenix International Logistics and Administrative Assistant Jobs in Uganda

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