Farm Africa Cashier Accountant and Admin Assistant Jobs in Ethiopia

Farm Africa Cashier Accountant and Admin Assistant Jobs in Ethiopia


Purpose of the Role

  • The purpose of the Cashier Accountant and Admin Assistant position is to provide secretarial, record keeping and office support services, handles & manage petty cash of the project, prepare payment documents, effect payments, bank reconciliation, keep financial records and documentation as well as prepare reports of the project.

  • In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project.

  • She/he provides effective and efficient support and advice to the immediate supervisor and project team as required

    Key Tasks and Responsibilities

    Key areas of responsibilities are

  • Prepare payments documents , attendance sheets and others on all payments the projects is making

  • Manage the project bank account, including preparation and recording of payments, preparation of monthly bank reconciliation.

  • Handles and manage project’s petty cash in a generally accepted standard norm.

  • Prepare monthly account reports to submit to supervisor

  • Review all payments against the budget and established rules and regulations

  • Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment

  • Manage the operations of the project compound including telephone, electricity and water, manage office transport

  • Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff

  • Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by project Finance and Admin Office and approved by PC.

  • Verifies source documents for proper approval/authorization before they are filed and recorded;

  • Assist in staff recruitment and disciplinary issues

  • Develop close working relationships with all staff

  • Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs

  • Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by accountant and approved by project coordinator.

  • Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.

  • Maintains filing of all financial documents and reports;

  • Reports and follows up outstanding & unsettled payments and receipts.

  • Monitor and follow-up receipt and answering of letters;

  • Maintain office records and reference files on various subjects for easy
    access and reference;

  • Submits monthly financial documents and reports.

  • Handle all incoming and outgoing correspondences, file in a chronological order
    Ensure that all procurement documents field in a good manner;

  • Keeps projects plan document for procurement in a separate file for reference;

  • Ensures that accuracy of procurement documents and integrity of the procurement process;

  • Make sure to follow the procedures of the procurement Manual;

  • Perform other duties assigned by the supervisor

  • These essential functions are not to be interpreted as a complete statement of all duties performed.

  • Employees will be required to perform other job related duties as required.

  • All work responsibilities are subject to having performance goals and/or targets established.

    Our Values

  • Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

  • Expert Deep expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.

  • Grounded. Positive change starts with Africa’s people, so our experts work closely with local communities, engaging them in every level of decision-making.

  • IMPACTFUL. We take a long-term view so we can deliver lasting changes for farmers and their families.

  • BOLD. We model innovative new approaches and are not afraid to challenge strategies that are failing

    Person Specification

    Education, qualifications & other knowledge

    Essential

  • College Diploma in Accounting/Secretarial Science/Office Management/other related fields from recognized college Or BA in Accounting/Management and relevant trainings

  • five years of relevant work experience for diploma holders and two years of relevant work experience for degree holders experience on store and management

  • Computer skills in Word, Excel, Access and QuickBooks

  • Familiarity with office equipment operation
    Co-operative and willingness to work under pressure

  • Respect culture, belief of the traditional communities

  • Willingness to give a chance/opportunity to others

  • Value the knowledge and ability of the community

  • Ability to adapt to the existing environment

  • Willingness to multi-task and work on own initiative

  • Good team player and team builder

    How to Apply

  • Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing ethrecruitment@farmafrica.org with the subject Cashier Accountant and Admin Assistant for REDD+ (II) project by May 08, 2020.

  • Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted.

  • Applications are especially welcomed from female applicants.

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