Farm Africa Cashier Accountant and Admin Assistant Jobs in Ethiopia
Farm Africa Cashier Accountant and Admin Assistant Jobs in EthiopiaPurpose of the RoleThe purpose of the Cashier Accountant and Admin Assistant position is to provide secretarial, record keeping and office support services, handles & manage petty cash of the project, prepare payment documents, effect payments, bank reconciliation, keep financial records and documentation as well as prepare reports of the project.
In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project.
She/he provides effective and efficient support and advice to the immediate supervisor and project team as required
Key Tasks and Responsibilities
Key areas of responsibilities are
Prepare payments documents , attendance sheets and others on all payments the projects is making
Manage the project bank account, including preparation and recording of payments, preparation of monthly bank reconciliation.
Handles and manage project’s petty cash in a generally accepted standard norm.
Prepare monthly account reports to submit to supervisor
Review all payments against the budget and established rules and regulations
Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
Manage the operations of the project compound including telephone, electricity and water, manage office transport
Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff
Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by project Finance and Admin Office and approved by PC.
Verifies source documents for proper approval/authorization before they are filed and recorded;
Assist in staff recruitment and disciplinary issues
Develop close working relationships with all staff
Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by accountant and approved by project coordinator.
Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
Maintains filing of all financial documents and reports;
Reports and follows up outstanding & unsettled payments and receipts.
Monitor and follow-up receipt and answering of letters;
Maintain office records and reference files on various subjects for easy access and reference;
Submits monthly financial documents and reports.
Handle all incoming and outgoing correspondences, file in a chronological order
Ensure that all procurement documents field in a good manner;
Keeps projects plan document for procurement in a separate file for reference;
Ensures that accuracy of procurement documents and integrity of the procurement process;
Make sure to follow the procedures of the procurement Manual;
Perform other duties assigned by the supervisor
These essential functions are not to be interpreted as a complete statement of all duties performed.
Employees will be required to perform other job related duties as required.
All work responsibilities are subject to having performance goals and/or targets established.
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
Expert Deep expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
Grounded. Positive change starts with Africa’s people, so our experts work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL. We take a long-term view so we can deliver lasting changes for farmers and their families.
BOLD. We model innovative new approaches and are not afraid to challenge strategies that are failing
Education, qualifications & other knowledge
College Diploma in Accounting/Secretarial Science/Office Management/other related fields from recognized college Or BA in Accounting/Management and relevant trainings
five years of relevant work experience for diploma holders and two years of relevant work experience for degree holders experience on store and management
Computer skills in Word, Excel, Access and QuickBooks
Familiarity with office equipment operation
Co-operative and willingness to work under pressure
Respect culture, belief of the traditional communities
Willingness to give a chance/opportunity to others
Value the knowledge and ability of the community
Ability to adapt to the existing environment
Willingness to multi-task and work on own initiative
Good team player and team builder
How to Apply
Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing firstname.lastname@example.org with the subject Cashier Accountant and Admin Assistant for REDD+ (II) project by May 08, 2020.
Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted.
Applications are especially welcomed from female applicants.
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