Fanisi HR Solutions Office Administrator Jobs in Kenya
Fanisi HR Solutions Office Administrator Jobs in KenyaOverall Job Purpose: You will be responsible for organizing all of the front office and administrative activities that facilitate the smooth running of the business Centre and working spaces. This will include but not limited to, making sure that all the office premises equipment is maintained, relevant records are up to date and that all administration processes work effectively.
As the first point of contact for the business center you will welcome visitors, tenants and take calls in a warm and professional manner.
Ensuring the smooth and efficient running of the office by coordinating the maintenance, repairs, mailing, supplies, equipment, bills and office errands.
Provide general support to visitors and tenants including scheduling meetings and coordinating conference room bookings and usage.
Organize the office layout and order stationery and equipment.
Ensure that all tenants/suppliers are invoiced and receipts given on time.
Manage contract and price negotiations with office vendors, service providers and building managers.
Liaise with facility management vendors, including cleaning, catering and security services.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Using a range of office software, including email, spreadsheets and databases to develop reports, presentations and updating the database system on a daily basis.
Managing the company’s marketing agents
Overseeing the recruitment of new staff including training and induction.
Delegating work to staff and managing their workload and output.
Writing reports and meeting minutes for senior management and delivering presentations.
Any other duties assigned by the directors.
Diploma or a Bachelor’s degree in Business Management or a related discipline. Additional qualification in logistics, finance or marketing will be a plus.
Proven experience as an office manager, marketer or a front office manager will be a plus.
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. laptops, fax machines and printers)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements.
How to Apply
Interested candidates should attach a single file containing the cover letter and CV. Quote the job title (Front office Administrator) in the email subject and email
firstname.lastname@example.org before 1st July 2020. Ensure you also indicate at least (2) professional referees and previous salary on your CV only. This job ad is by Fanisi HR solutions. Only those shortlisted will be contacted.
Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Job Vacancies in Africa.