Executive Placements Business Administrator/Coordinator Jobs in South Africa

Executive Placements Business Administrator/Coordinator Jobs in South Africa

Supply Chain Function:

  • Manage the receiving and dispatching of all products from suppliers and maintain relating documents.

  • Ordering of chemicals and related products from supplier base.

  • Stock control and Forecasting

  • Month end Stock counts, balancing.

  • Reporting on stock that is close to expiry and on slow moving stock.

  • Generating Purchase orders, Goods received notes, purchase notes, quotations.

  • Handling of supplier queries should they arise with your transaction.

  • Follow up of Back Orders and communication with client and sales force as to status.

  • Ensure that sufficient stock is available in the various warehouse.

  • Manage incoming calls from suppliers.

  • Manage basic office requirements. (procuring stationary, cleaning items, office equipment.)

    Logistical Function:

  • Plan customer deliveries in line with route plan.

  • Manage the picking of stock and manage the load and dispatch process in line with customer, specific requirements.

  • Manage the routes and logistics to ensure on time and in full deliveries to clients and minimum cost to Company.

  • Manage daily trip sheet.

    Communication Function:

  • Report on all the above daily to head office to ensure robust operations.

  • Manage data / information at warehouse as per Company Policy.

  • Flag any risks/liability to Company.


  • Responsible for administering the Company quality program in accordance with customer and Company requirements.

  • Determine, establish and enforce, through all operational departments, quality and safety requirements in accordance with Company needs, based on current regulatory guidelines.

  • Assist with various administrative tasks to complete WIP product labels, product information and all other quality management templates for the Product Portfolio.

  • Assist with arranging of tests on various products.

  • Manage database in support of the product portfolio.

    Customer Service Functions:

  • Direct liaison between the sales force, customers, and company supply chain to fill all
    internal and external customer orders.

  • Receiving, processing and distribution of all customer orders placed.

  • Generating customer quotes, sales orders, tax invoices and credit notes.

  • Handling of customer queries should they arise with your transaction.

  • Follow up of Back Orders and communication with client and sales force as to Status.

  • Maintain effective working relationships with sales force to jointly satisfy customer demands.

  • Provide regular feedback to clients and sales force regarding order fulfilment status.

  • Manage incoming calls from customers.

  • Assure all complaints are recorded properly and are closed out upon resolution with the customer.

  • Maintaining a delivery note register for all manual orders.

    Experience and Qualifications

  • Grade 12 or equivalent.

  • 2 years relevant experience within a Supply Chain / Logistics and Warehouse Management environment.

  • Tertiary qualification not essential but will be advantageous.

  • Experience within a Chemical environment would be advantageous.

  • Strong Freight and Logistics experience would be advantageous.

  • Fluent in Afrikaans and English (Read, Write and Verbal).

  • Honest, healthy, and reliable.

    Computer Literacy

  • Pastel V11 would be essential.

  • Syspro experience would be advantageous.

  • Intermediate knowledge in MS Office (Excel, Word and Powerpoint)

  • Basic Accounting Principles would be advantageous.

    How to Apply

  • For more information and job application details, see; Executive Placements Business Administrator/Coordinator Jobs in South Africa

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