Executive & Admin Assistant Jobs in Kenya

Executive & Admin Assistant Jobs in Kenya


  • Our client, a boutique finance & strategy advisory firm is looking for an Executive & Admin Assistant to perform a variety of administrative tasks and support the firm’s Executive Directors.

    Responsibilities

  • Coordinate the CEO’s activities including Board and philanthropic engagements

  • Manage the CEO’s daily schedule

  • Keep the CEO informed of upcoming commitments and responsibilities

  • Attend select CEO’s meeting and capture the action points and follow through

  • Facilitate the CEO’s meetings & travel

  • Follow up on actions and commitments made by and to the CEO

  • Manage correspondence between the CEO and strategic partners

  • Record and circulate minutes of meetings as requested

  • Prepare and monitor the operations dashboard – all projects

  • Manage incoming correspondence – phone calls, letters and emails.

  • Ensure overall neatness and cleanliness of entire office premises (i.e. internal & external).

  • Generate monthly administration reports and maintain an up-to- date filing system.

  • Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.

  • Manage and supervise all support staff i.e. office cleaners, messengers etc.

  • Provide support to HR as required

    Requirements

  • 5+ years as an Executive Assistant

  • Business Degree with
    additional qualification in Business

  • Proficient communicator at all levels, both verbal and written.

  • Demonstrate proactive approaches to problem-solving with strong decision-making capability

  • Possess top-level interpersonal, analytical and negotiation skills

  • Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Demonstrate creativity & initiative and require minimal supervision.

  • Possess the ability to assess and prioritize workload in a strict deadline-driven environment

    How to Apply

  • If you are driven and looking to bring your exceptional skills and ideas, kindly send your application to

  • kazini.kenya@gmail.com before 17th March 2020 @ 5pm

  • Kindly include the job title in your application’s heading.

  • ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.


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