Ethiopian Public Health Institute Office assistant Jobs

Ethiopian Public Health Institute Office assistant Jobs

Job Id: 226901

Category: Admin, Secretarial and Clerical

Location: Wolita Sodo, SNNPR

Employment Type: Contract

Salary: Birr5,500.00

Job Description

Terms of employment: Contract

Project duration: Four years

Duration of contract: One year with possible extension

Place: Ethiopian Public Health Institute, Addis Ababa

Reporting to:Geshiyaro Program Coordinator

The Geshiyaro project aims to eliminate intestinal worm transmission in the Wolaita Zone through treatment and provision of water and sanitation facilities.

The Geshiyaro project at EPHI has collaborative partnership with Federal Ministry of Health, World Vision Ethiopia,Simprints and London Center of Neglected Tropical Disease Research. The project is looking for high caliber staff for this collaborative project.

Roles and responsibilities

Organize office and assist associates in ways that optimize procedures

Sort and distribute communications in a timely manner

Create and update records ensuring accuracy and validity of information

Schedule and plan meetings and appointments

Monitor level of supplies and handle shortages

Resolve office-related malfunctions and respond to requests or issues

Coordinate with other departments to ensure compliance with established policies

Perform receptionist duties when needed

Managing filing system

Recording information as needed

Greeting clients and visitors as needed

Update paper work, maintaining documents and work processes

Assist, organize and maintain office at common areas

Perform general office clerk duties and

errands

Organize travel by booking accommodations and reservations as required

Coordinate events as necessary

Maintain office equipment as needed

supporting customer reception as needed

Create, maintaining, and enter information into databases

Handle incoming calls and other communications

support procurement related activities

Light accounting duties

Create, edit, and update spreadsheets

Job Requirements

Minimum of Diploma in secretarial science, administration or related fields

Zero years of experience for BSC and 4 years’ for Diploma in an administrative capacity

Customer service experience

Experience as an office assistant or in related field

Experience as a virtual assistant

Ability to write clearly and help with word processing when necessary.

Warm personality with strong communication skills.

Ability to work well under limited supervision.

Working knowledge of office equipment

Thorough understanding of office management procedures

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Excellent written and verbal communication skills

Proficiency in MS Office

How to Apply

N.B. Interested applicants can register in person or send their cover letter and non-returnable up-to-date CVs original and copy of your entire credentials document at the address given below within 10 working days from the first appearance of the announcement.

Ethiopian Public Health Institute

Human Resource Management Case team Office no 112

Addis Ababa, Ethiopia

Po.Box,1242/5654

Ethiopian Public Health Institute Office assistant Jobs