Economic Commission for Africa Property Control and Inventory Assistant Jobs in Ethiopia

Economic Commission for Africa Property Control and Inventory Assistant Jobs in Ethiopia


Org. Setting and Reporting

  • The Economic Commission for Africa’s (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

    The mission will be guided by ECA’s five new strategic directions which are:

  • Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

  • This position is located primarily in Property Management Unit of the Supply Chain Management Section within the Division of Administration. The Property Control and Inventory Assistant typically report to the section chief or the unit supervisor.

    Responsibilities

  • Within delegated authority, the Property Control and Inventory Assistant will carry out the following duties:

    Supply

    • Receives requests and allocates approved requests for furniture, supplies and/or equipment to various departments, sections or missions.

    • Makes periodic surveys of departments, sections, or missions to ensure appropriate use of allocated furniture, supplies and/or equipment.

    • Communicates with the office space project managers to understand the furniture needs of the projects and coordinate the ordering and delivering of furniture for these projects.

    • Replenishes stock room or warehouse with furniture, supplies and/or equipment, and ensures that these items are securely and properly stored.

    • Advises on purchase schedules taking into account needs for anticipated replacement of, and replacement programmes for, existing supplies, furniture, and/or equipment.

    • Conducts receiving and inspection formalities for incoming items; makes necessary arrangements to return damaged or defective inventoried items.

    • Liaises with UN departments and vendors (moving companies) involved with the transfer of office furniture, items and/or equipment from outside locations.

    • Assists with initiating requisitions, verifying funding, performing technical evaluations, providing comparative reports of proposed bids, providing preliminary recommendations of successful bids and certifying invoices for payment within the Umoja or the Field Assets Control System (FACS).

    • Analyses and suggests improvement to the efficient operation of stockroom or warehouse operations.

    • Analyses trends on usage, costs, stocking levels, etc. and prepares periodic reports and statistical information.

    • Assists in providing detailed specifications for new equipment acquisitions and in making suggestions for adapting existing equipment to new environs.

    • Assists in devising systems contract Requests For Proposals (RFPs).

    • Supervises staff within Unit.

    • Performs other duties as required.

    Inventory

    • Assists team by initialising the accounting records for the Property Management and Inventory Control, supervising the Receiving and Inspection of all UN owned property, participating in the In-Survey of contingent owned equipment, evaluating requirements and producing initial assessments for mission budget planning for Supply Section commodities.

    • Develops, in close collaboration with the computer programmer, systems designs for inventory assets tracking applications including file structure, records and screen layouts; test new or
    modified applications for suitability to unit requirements and make recommendations for improvements.

    • Assists in taking physical inventories of UN property and in investigating and reconciling discrepancies.

    • Ensures UN assets are bar-coded, decaled and tagged as per UN guidelines.

    • Assists in managing and maintaining a comprehensive electronic database of expendable and non-expendable UN property for multiple departments.

    • Assists in preparing a variety of monthly, yearly and ad hoc inventory reports
    of UN property as required, including those on surplus (damaged/obsolete) non-expendable UN property, on consumption, proposed consumption and local/HQ procurement lead-time for non-expendable UN property, etc.

    • Assists in supervising sales and/or disposals of UN property.

    • Assists in preparing and issuing catalogues listing non-expendable UN property together with code numbers.

    • Supervises staff within Unit.

    • Provides training and advises to Property Record Custodians from all Departments on inventory-related matters.

    • Provides administrative and technical support in managing UN owned field assets or other UN owned property in relevant UN asset control databases (e.g. Field Asset Control system (FACS), Scandata, ProcurePlus, etc.) and trains users on these databases; proposes, implements and/or monitors technical or procedural changes to relevant database(s) as necessary and carries out preliminary programming and testing of those changes within the system.

    • Performs verification and data migration of existing property control databases and the migration of data between other UN asset control databases.

    • Performs other duties as required.

    Competencies

    • Professionalism:
    Demonstrates effectiveness in developing supply contracts, plans, policies, procedures and programmes. Demonstrates fiscal awareness and responsibility. Knowledge of relevant UN rules and regulations, of budgetary and administrative procedures policies and directives, and in particular of inventory and control guidelines, directives and procedures. Ability to develop, maintain and supervise management control systems for assets, materials, services and claims. Strong analytical skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

  • High school diploma or equivalent. Must have passed the United Nations Global General Service Test (GGST) - refer to the Special Notice section for additional information.

    Work Experience

  • Seven years of experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area is required.

    Languages

  • For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

    How to Apply

  • For more information and job application details, see; Economic Commission for Africa Property Control and Inventory Assistant Jobs in Ethiopia


    Find daily jobs in Ethiopia. Jobs - Ethiopia jobs. Search our career portal & find the latest Ethiopian job positions, career opportunities & jobs in Ethiopia.

    Jobs in Ethiopia - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Ethiopia.

    Find your dream job from 1000s of vacancies in Ethiopia posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Africa Jobs.