Economic Commission for Africa Chief of Payroll Jobs in Ethiopia

Economic Commission for Africa Chief of Payroll Jobs in Ethiopia


Org. Setting and Reporting

  • ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

  • The mission will be guided by ECA's five new strategic directions, which are: advancing ECA's position as a premier knowledge institution that builds on its unique; position and privilege to bring global solutions to the continent's problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

    Responsibilities

  • Under the supervision of the Chief of Finance and Budget Section, the Chief of the Payroll and Disbursement Unit will be responsible for the following duties:

    Payroll

  • Manages, administers and approves ECA payroll by managing the administration of salaries, and reviewing the results to ensure accuracy, completeness and reason-ability;

  • Manages insurance premiums, approves salary advances, rental advances and separation entitlements;

  • Reviews and approves yearly pension participant reconciliation exception reports;

  • Reviews and approves separation notifications upon the expiration of staff contracts;

  • Liaises with Human Resources on a continuous basis to ensure that staff members records are complete and correct;

  • Provides advice and guidance concerning the United Nations Financial Rules and Regulations, Accounting Instructions, Staffing Rules and Regulations and related administrative policies and practices;

  • Coordinates and supervises the processing of payroll, vendor and travel claims, and other payments;

  • Defines requirements and works with systems units with respect to production of relevant financial reports;

  • Serves as local process experts in Umoja for payroll and staff benefit related modules and its troubleshooting.

    Disbursement

  • Manages, administers and approves daily subsistence allowance (DSA) payments to participants directly or through the use of conference payment master;

  • Process accurately payment to travel agencies after reviewing the related travel authorizations;

  • Verifies the correctness of DSA requested; approves the related expense reports;

  • Approves/confirms proposed obligations or expenditure for services, facilities supply and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Rules and Regulations, Staffing Rules and Regulation of the UN, relevant appropriations and staffing tables and corresponding approved allotments;

  • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;

  • Manages and improves the procedures and controls in relation to the timely processing of payment and settlement related to expense reports;

  • Manages and improves the procedures and controls in relation to the timely processing of payment and settlement related Individual contradictors/Consultant payment;

  • Manages and improves the procedures and controls in relation to the timely processing of vendor payment, advance payment, transfer of funds to UN agencies;

  • Manages and improves the operation of vendor and travel claims ensuring timely and error free processing of claims and approves related AP documents in Umoja;

  • Reviews request for settlement of invoices, special service agreements, individual contractor’s fees and approves related payment;

  • Monitors, analyses, and manages open items related to AP; monitors and reports status of open items to supervisor;

  • Regularly runs MRRL Batch for CIC payments;

  • Serves as Local Process Expert in Umoja Financial report, travel module and other payment modules including troubleshooting;

  • Assist all clients in the processing of expense reports and other payments;

  • Keeps abreast of and provides guidance on the United Nations related Umoja functionalities.

    General

  • Participates in administrative and staff management; organizes and distributes work assignments amongst staff; prepares job descriptions; identifies staff development needs and encourages staff participation in development and learning activities; serves and participates as focal person in AP and Payroll related global network through regular
    VC and other modes of networking;

  • Monitors and evaluates staff performance and provides objective performance appraisal reports;

  • Participates in staff selection and staffing arrangements; participates in meetings representing the Section/Team; responds to audit and other queries as appropriate;

  • Participates in the AP-related BI reports development and its fine-tuning;

  • Organizes team meetings to exchange information, updates staff and agrees on what needs to be done with regard to areas for improvement and celebrates achievements; works closely with the Global Netting team to clear longstanding receivables and other open items;

  • Participates in Ad hoc assignments - represents management in the UN Inter-Agency Standing Committee on DSA Survey as coordinator and other staff benefit related surveys;

  • Responds to internal/external audit observations and implement successfully audit recommendation;

  • Provides appropriate and relevant information needed to respond to audit findings;

  • Performs other related duties as required.

    Competencies

    Professionalism:

  • Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Client Orientation:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Planning and Organizing:

  • Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

    Managing Performance:

  • Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff.

    Education

  • An advanced university degree (Master’s or Doctorate degree, or equivalent) in business administration, finance, accounting or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) is desirable.

    Job - Specific Qualification

  • Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) is desirable.

    Work Experience

  • A minimum of five years of progressively responsible professional experience in accounting, finance, budget, administration and accounts payable is required.

  • Knowledge of any ERP/SAP system or equivalent is desirable.

  • Knowledge of payroll is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

    How to Apply

  • For more information and job application details, see; Economic Commission for Africa Chief of Payroll Jobs in Ethiopia


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