East African Community Jobs in Arusha - Procurement Officer Vacancies

East African Community Jobs in Arusha - Procurement Officer Vacancies

Main Purpose of the job:

  • To implement the procurement policies and processes by providing Procurement Services to EAC.

    Duties and Responsibilities:

  • Initiate Preparation of Annual procurement Plan

  • Receive and Review requisitions for clarity adequate specifications/ to ensure that bidders will be able to respond to the quotation appropriately

  • Receive and process Purchase requisitions from User Departments

  • Group the requests and into homogeneous categories and identify sources of supply

  • Originate tender documents for approval
    Assist user departments in getting specifications and Terms of Reference right.

  • Consolidate and prepare recommendations for award

  • Initiate draft notification of awards and regret letters

  • Prepare procurement transactions and provide a liaison link between suppliers and user departments
    Follow-up and expedite deliveries

  • Update and maintain a database of suppliers
    Update and maintain records of all Procurement Transactions

  • Initiate preparation of Annual Procurement Report.

  • Forward certified invoices to Accounts for payment

    Qualifications and Experience:

  • Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent

  • Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree is an added advantage .

  • Minimum five years of relevant practical experience in the field of Procurement for Goods and Services

    Skills and Competencies:

  • The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.

  • Excellent written and Verbal communications in English and Kiswahili.

  • Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage

    Eligibility for applications:

  • Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

  • The above position is tenable for a contract of five (5) years renewable once .

  • This position is subject to the application of the Quota System .

    Fringe Benefits:

  • The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

  • All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State.

  • This condition is applicable for locally and internationally attained qualifications.

  • All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

  • Internship, training and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

  • The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply.

  • EAC will only respond to those candidates who strictly meet the set requirements.

    How to Apply:

  • Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

    The Secretary General

    East African Community

    P. o Box 1096

    Arusha - Tanzania.

    Tel: +255 27 2162100

    Fax: +255 27 2162190

    E-mail: vacancies@eachq.org

    Website : www.eac.int

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