East African Community Jobs in Arusha - EACA: Senior Personal Secretary Vacancies

East African Community Jobs in Arusha - EACA: Senior Personal Secretary Vacancies

Job Purpose:

  • Manage, provide and coordinate Office and Secretarial services of the office of Registrar.

    Duties and Responsibilities:

  • The Senior Personal Secretary shall perform the following functions:

  • Manage the Executive office and provide secretarial services and ensure security of Office and information;

  • Provide administrative support for official travel arrangement, including itinerary, clearance, tickets and other necessary documents for the Office;

  • Arrange for timely requisition of Office supplies and stores;

  • Facilitate information sharing between various offices and Directorates and stakeholders;

  • Prepare high quality briefing materials for meeting and appointments an taking minutes and dictation;

  • Receive, attend to and direct customers/visitors appropriately;

  • Manage and update Office diary, draft responses to correspondences and arrange for appointment and meetings as agreed with the Registrar;

  • Maintain good customer relations with employees, customer and the general public;

  • Arrange appointments and meetings as appropriate, including arranging agendas and programmes for meetings and make follow-up on deadlines, commitment made and action taken;

  • Create and maintain appropriate record and filing sub-system for the Office;

  • Respond to/direct Incoming/outgoing calls/mails;

  • Transcribe and draft official correspondences and memoranda etc.;

  • Recommend appropriate system for streamlining office operation;

  • Perform any other duties as may be assigned by the Management from time to time.

    Qualifications and Experience:

    Academic and Professional Qualifications

  • Diploma in Secretarial Studies or equivalent. Skills in typing of at least 60 wpm, and Shorthand
    speed of 100 wpm.

  • 10 years of experience managing a busy office at senior level.

    Skills and Competencies:

    Eligibility for applications:

  • Applicants from all EAC Partner States are eligible to apply for the above position.

    Terms and Conditions of Service:

  • The above position is tenable for a contract of five (5) years renewable once .

  • This position is subject to the application of the Quota System .

    Fringe Benefits:

  • The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

  • All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State.

  • This condition is applicable for locally and internationally attained qualifications.

  • All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

  • Internship, training and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

  • The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply.

  • EAC will only respond to those candidates who strictly meet the set requirements.

    How to Apply:

  • Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

    The Secretary General

    East African Community

    P. o Box 1096

    Arusha - Tanzania.

    Tel: +255 27 2162100

    Fax: +255 27 2162190

    E-mail: vacancies@eachq.org

    Website : www.eac.int

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