East African Community Jobs in Arusha - Accounts Assistant (Payroll) Vacancies

East African Community Jobs in Arusha - Accounts Assistant (Payroll) Vacancies


Main purpose of job :

Process staff payroll, pay staff salaries and make payments to suppliers as directed .

Duties and Responsibilities :

  • Process staff payroll. This entails updating the payroll by ensuring that all deductions and refunds to staff through the salaries are done.
    Maintain and update staff bank details for salary payments;


  • Process monthly payroll by ensuring that that employees are paid salaries by the 24th of each month;

  • Prepare journal import for posting salaries to sun system;

  • Calculate and deposit gratuity for staff on a monthly basis;

  • Make payments to suppliers. This entails receiving invoices from admissions office and process payments, advance payment for life insurance and medical cover, check all lodged documents and respective invoicees to confirm validity and approval before processing payment;

  • Initiate payment vouchers and forwarding them for checking by other officers;

  • Process payments and allowances to staff Including payment of gratuity to staff upon completion of contract, salary advances and house advances, leave allowance, settlement allowance,
  • Airtime, per diems, imprests and fund for retirement among others;

  • Reconcile suppliers accounts, housing and salary advances accounts and current accounts
    Prepare periodic and submit monthly and weekly reports on outstanding suppliers' invoiceses, housing advances outstanding, salary advances outstanding, salaries and gratuity for staff payable to the bank;

  • Perform any other duties as may be assigned by the Management from time to time .

    Qualifications and Experience:

  • Undergraduate Degree in Accounts or finance, Business Administration with CPA II / ACCA II or relevant accounting certification.

  • Minimum of 5
    years working in an accounting environment.

    Skills and competencies:

  • Competency in Accounting systems, Microsoft applications including Word, Excel and Outlook.
  • Excellent verbal and written communication skills.

  • Attention to detail and ability to multi-task. High level of integrity

    Eligibility for applications:

  • Only applicants from the Republic of Burundi, Rwanda, South Sudan and Uganda are eligible to apply for the above position.

    Terms and Conditions of Service:

  • The above position is tenable for a contract of five (5) years renewable .

  • This position is subject to the application of the Quota System .

    Fringe Benefits:

  • The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

    Education Qualifications:

  • All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State.

  • This condition is applicable for locally and internationally attained qualifications.

  • All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

    Relevant Working Experience:

  • Internship, training and apprenticeship will not be considered as relevant work experience.

    Equal Opportunity:

  • The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

    How to Apply:

  • Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :


    The Secretary General

    East African Community

    P. o Box 1096

    Arusha - Tanzania.

    Tel: +255 27 2162100

    Fax: +255 27 2162190

    E-mail: vacancies@eachq.org

    Website : www.eac.int

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