EACOR Finance Officer Jobs in Nairobi, Kenya

EACOR Finance Officer Jobs in Nairobi, Kenya


Job Summary:

  • Responsible for the overall implementation of the finance function of EACOR

    Main Duties and Responsibilities

  • Implement financial policies and procedures in accordance with EACOR and donor requirements

  • Ensure that adequate financial controls are in place to maintain propriety and proper accountability of expenditures and custody of the organisation’s assets

  • Establish and effectively manage an efficient system for requisition, allocation and accountability for funds.

  • Ensure financial transactions are properly authorized, recorded (using an approved Accounting Software Package), have adequate supporting documentation, filed, maintained and can be easily extracted for the purpose of preparing financial statements and analysis for the purpose of reporting and audits

  • Prepare quarterly financial forecasts and requests to be approved by the Regional Director for advancement of donor funds in line with project work plans.

  • Continuously monitor budgets and ensure that all projects and other expenditures are strictly within budget and are allocated to the correct budget lines.

  • Preparing timely and reliable periodic project financial documents and reports for approval by the Regional Director for internal management, presentation to the regional board and for submission to the donors.

  • Carrying out regular monitoring of the bank account(s) and preparing the monthly bank reconciliations for approval by the Regional Director.

  • Ensures that Petty Cash Account is properly maintained and disbursements are made based on approved Petty Cash Vouchers and that all payments are accounted for and supported by appropriate receipts.

  • Manage the preparation of the Payroll and ensure timely payment of staff salaries and payroll deductions including preparation and filing of monthly and annual tax, NHIF and NSSF as well as withholding tax returns.

  • Ensure timely preparation of accurate half yearly and annual financial statements for audit, and prompt filing of tax and NGO Coordination board returns

  • Check and ensure that all procurement processes and expenditures are in accordance with EACOR’s policy and that all payments are supported by appropriate supplier receipts (AND NOT CASH SALE RECEIPTS) including ETR receipt where applicable.

  • Work with the Programme Officer and under the guidance of the Regional Director to ensure proper preparation and administration of budgets.

  • Work with the Office Administrator to ensure that all assets and staff of the organisation are adequately insured and ensure timely payment for the relevant insurance premiums

  • Liaises with Office Administrator to carry out timely payments of all administration expenses such as office rental, electricity water internet/telephone and any other utility bills.

  • Review internal controls of the organization and recommend any changes to the Regional Director and EACOR Board.

  • Assist the Regional Director in the day to day management of the organisation’s cash flow.

  • Perform any other relevant duties as assigned by the Regional Director in line with the organisation’s goals

    Employee Specifications

    Qualifications

    Minimum

  • Professional Accounting qualification such as CPAK, ACCA or Equivalent

    Desirable

  • A Bachelor’s Degree in commerce (BCOM accounting) will be an added advantage.

    Experience, Length and Type

    Minimum

  • Minimum 3 years of working experience in a busy accounting environment, preferably with
    an NGO.

  • Hands on skills in the use of MS word, Excel (Spreadsheet) and Internet/Windows Outlook. Proficiency in the use of QuickBooks required

    Other Attributes

  • Thorough knowledge of generally accepted accounting principles and practical applications of financial systems.

  • Should have strong interpersonal skills and be a team player.

  • Demonstrate ability to communicate clearly and effectively.

  • Internal and External Contacts Required for the Successful Performance of the Job

    Contact: Regional Director

    Purpose: Consultation on financial management issues; strategic planning; reporting

    Frequency: As required

    Nature: Face to face; meetings e-mails, plans reports

    Contact: Programme Officer

    Purpose: Consultation on financial management issues; and reporting

    Frequency: As required

    Nature: Face to face; meetings e-mails, plans reports

    Contact: Office administrator

    Purpose: Providing leadership; consultation; planning

    Frequency: As required

    Nature: Face to face; meetings; ; plans and emails and telephone

    Contact: Funding agencies

    Purpose: PR; reporting

    Frequency: Regularly

    Nature: Meetings, telephone, e-mail; reports

    Contact: Collaborators

    Purpose: Consultations; networking; PR

    Frequency: Regularly

    Nature: Meetings, telephone; letters

    Contact: Consultants

    Purpose: Direction; quality control

    Frequency: As required

    Nature: Meetings, contracts, e-mail

    Nature and Amount of Supervision Required for the Successful Performance of the Job

  • Works independently and Consults with the Regional Director.

    Types of Decisions and Recommendations Made by the Finance/ admin Manager

  • Makes important decisions on EACOR’s general financial matters in consultation with the Regional Director. These may include budget development and budget reallocation etc.,

  • Access and Custody of Important and Confidential Information

  • He/ she is custodian of important, confidential and sensitive EACOR financial documents.

    Job Conditions

  • Job is sensitive and demanding.

  • Jobholder has his own office and computer.

  • Job requires long hours of concentration.

    Key Performance Indicators

  • Effective participation and input in financial budget preparation, alignment with donor requirements, implementation, monitoring and variance reporting.

  • Timely preparation of payroll, payment of salaries and statutory and other deductions.

  • Accurate and timely financial reports, tax and NGO Board returns

  • Clean audit reports

  • Harmonious relations with the Regional Director, staff, funding agencies, partners, auditors, banks and all other stakeholders of the organisation.

  • Ensure all organisation’s objectives are met on time in full.

  • Enhanced organisation’s profile achieved.

  • Excellent public image of the organisation maintained.

  • Excellent teamwork and effective participation in all internal and engagements with partners and stakeholders

  • Elicits donor confidence and satisfaction

    How to Apply

  • Those interested should send their applications to the Regional Director EACOR email

  • info@eacornet.org and cc director@eacornet.org by 25th June 2020.

  • Honass Apartments, No. D1, Junction of Ole Odume & Riara Roads

    P. 0. Box 3917 – 00 I 00 Nairobi, Kenya
    Tel: +254 705 321 094
    Email: info@eacomet.org

    Web:www.eacornet.org


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