DRC Finance Coordinator – Dynamics and Accounting Jobs in Ethiopia
DRC Finance Coordinator – Dynamics and Accounting Jobs in Ethiopia IntroductionThe Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997.
DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants.
The organization has offices across the region, and has been operational in Ethiopia since 2009.
Overall Purpose of the Role
Provide overall advice, coordination, and technical support to the Country Finance team and field Finance teams with regards to DRC Dynamics Accounting related tasks.
Ensure compliance with the finance chapters of DRC’s Operations Handbook and DRC Dynamics User Manuals / workflows.
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country.
The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks.
Accounting / Finance
Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, receivables, payables, and timely submission of bank reconciliation and month end accounting closure tasks (as per DRC guidelines and timelines).
Coordinate with country Finance Manager to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.) according to DRC/DDG Ethiopia & Djibouti/RO/HQ requirements.
In close cooperation with Area Managers reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, DRC Dynamics User Guides and workflows, and donor requirements
Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries
Ensure all required documentation for financial audits in cooperation with Finance Manager, Program Staff, Regional Office, and HQ
Attend and participate in monthly BFU review meetings with Project Managers to discuss key variances, reasons for these, and any remedial action that is required
Prepare Financial Statements in country legislation, IPSAS, for local and statutory audits
Ensure that all prepayment and accruals are amortized on a monthly basis based on the Country Master Budget allocation and report to Finance Manager for the gaps to be allocated
Provide monthly tax payment reports, month end closure reports, and any other report as requested by SMT or Finance Manager.
Update the relevant portion of the DRC Ethiopia & Djibouti API’s on quarterly basis as assigned.
Provide inputs for Results Contracts as requested by the Finance Manager and/or Head of Support Services.
Budget, Financial Management and Control
Support to Finance Manager to ensure that financial related information is accurate and is well maintained on DRC Dynamics and all transactions are recorded and allocated to projects on a monthly basis.
This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
With support of Country Finance Manager, perform regular internal Finance audits (As per DRC/DDG Operations Handbook) and reviews as required to ensure compliance with DRC-DDG and donor requirements.
Audits to be conducted on quarterly basis for all area/field offices and reports submitted to Head of Finance.
Monitor systems for financial operations in both the main programme offices and in field offices in accordance with the DRC/DDG
Operations handbook and DRC Dynamics User Guides and workflows, including systems for consolidation of accounting information, internal controls & financial recordkeeping.
Report to the Finance Manager and Head of
Support Services any irregularities that occur within the DRC/DDG office, staff compound and sites on DRC/DDG policy and procedures.
Follow up on new procedures and guidelines designated in circulars.
Support Finance Manager and Head of Support Services to identify the gaps in Finance policies to develop local office policies and procedures and provide training for all issues related to local financial matters to improve the efficiency and minimize risk in financial management and accounting.
Local Tax management
Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC Ethiopia and Djibouti is in compliance.
Coordinate with HR department to ensure all taxes related to national and international staff salaries are paid in a timely manner to the relevant authorities.
Coordinate with the Supply Chain department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.
Keep the Head of Support Service and HR/Admin Manager informed of the latest developments on tax issues should changes arise.
DRC Dynamics Specific tasks
Review the Projects set up to ensure coherence and alignment with management structure and budget holder policy.
Work closely with HR to ensure complete Employee Set up, including reporting, open positions, and compensation and benefits are completed to avoid errors with financial processing in DRC Dynamics.
Ensure Offline Local Payroll is imported to Dynamics Salary Expense Journal in collaboration with Finance team, and as per the month end closure timeline/checklist.
Ensure that all offline transactions for all field offices are replicated and completed in Dynamics and monthly cash and bank reconciliation is completed within the deadlines set forward for month end closure.
Backstop Timesheet Focal Point as required and ensure timely timesheets are generated and filed, including Result Sum Totals done for Payroll/ SC setup on all Projects sheets approved & posted 100%, as requested.
Work with Finance Manager to ensure required data for Run Distribution is correctly mapped and posted as per Shared Cost Allocation policy.
Experience and technical competencies (include years of experience)
Minimum 5 years of relevant work experience in field of finance/accounting/book keeping in an NGO, UN or the commercial sector.
Familiar with IPSAS accounting requirements; certification on IPSAS is a plus but not required (DRC may provide IPSAS training for the selected position holder if able to demonstrate familiarity with the IPSAS principles)
Excellent proficient user of MS Excel, able to perform complex formulas, PivotTables, and conduct financial analysis utilizing Excel tools
Experience in preparation of Donor budget and reporting for DANIDA/SIDA/USAID/EU/UN donors.
Experience with on-the-job training of colleagues
Ability to prepare basic training modules on accounting management and conduct trainings.
(include certificates, licenses etc.)
University degree in Finance/Accounting/Commerce/Business
Administration or Five years DRC experience in Finance/Accounting work.
(indicate fluency level)
Fluency in written and spoken English. Fluency in local spoken languages.
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence
Focusing on reaching results while ensuring efficient processes.
Involving relevant parties and encouraging feedback.
Taking the lead
Taking ownership and initiative while aiming for innovation.
Listening and speaking effectively and honestly.
Acting in line with DRC's vision and values
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.
Please forward the application and CV, in English through the stated website no later than February12, 2020.
DRC is committed to achieving gender parity in staffing at all levels.
In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
DRC is an equal opportunity employer.
We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.
We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics
We encourage only qualified Ethiopian Nationals to apply.
DRC considers all applicants based on merit.
How to Apply
For more information and job application details, see; DRC Finance Coordinator – Dynamics and Accounting Jobs in Ethiopia
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