DPF Senior Officer – Information Resource Center Jobs in Uganda

DPF Senior Officer – Information Resource Center Jobs in Uganda


Job Purpose

  • To manage and promote the Fund’s information for consumption by key stakeholders and the public through relevant channels and publications.

    Key Responsibilities

  • Participate in the development, implementation and review of information management needs and solutions for the Fund.

  • Document and maintain information management records retention and archiving processes and procedures, including the training and support of staff in their use.

  • Administer the Document Management System and ensure that it is structured to meet legislative obligations for record-keeping.

  • Coordinate and process incoming correspondence/e-mails to the Fund.

    Duties

  • Produces print and online publications.

  • Proposes content for regular Fund’s Knowledge exchange sessions for Staff.

  • Edits of technical documents and publications.

  • Works with other departments to develop new web content.

  • Oversees publication of the Fund’s magazine and other internal publications including diaries, calendars and other necessary publications.

  • Handles all incoming e-mails on the Fund’s official mail address.

  • Manages the Fund’s online community presence on a day-to-day basis.

  • Provides an inquiry service for staff and various Fund’s stakeholders.

  • Participates in the preparation and coordination of the production of publicity and educational materials for the Fund.

  • Generates content and maintain updated Fund’s website with relevant content in a timely manner.

  • Generates content and maintain interactive social media platforms.

  • Prepares and/or edit newsletters, articles, advertorials and booklets on topical and strategic mandate issues in the media and other publication avenues.

  • Articulates the Fund’s mandate to stakeholders both internal and external.

  • Organizes the Fund’s events. parties, promotions, media engagements, exhibitions, and any other outreach programs.

  • Performs other work-related duties as assigned, within your scope of practice.

    Expected Output

  • A well designed and re-aligned dynamic and interactive website.

  • An information management system which offers effective and accessible recording, retrieval, storage, archiving and movement of all Fund documents.

  • Information management guidelines and training material to assist users.

  • Knowledge exchange sessions for Fund Staff.

  • Internal and incoming e-mail is processed correctly and distributed within the nominated timeframe(s).

    Competencies

    Technical Competencies

  • Knowledge transfer methodologies.

  • Exhibition design and management.

  • Internal corporate communication.

  • Archiving and records management.

  • Library and documentation management.

  • Text editing and proof-reading.

  • Digitizing collections.

    Behavioral Competencies

  • Accountability and Dependability
    Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

  • Transparency and Integrity Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

  • Team Spirit and Collaboration Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect

  • Adaptability and Flexibility Adapts to changing needs, conditions, and work responsibilities.

  • Self-Management and Thoroughness effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.

  • Communication Shares and receives information using clear oral, written and interpersonal communication skills.

  • Stress Tolerance and Tact Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.

  • Employee Engagement and Enthusiasm Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goals.

    Minimum Qualifications and Experience

  • A first-class or upper second-class bachelor’s degree in communication, journalism, public relations, library and information science or in a related field from an accredited institution, is essential.

  • 3+ years’ experience in corporate communication with a busy organization is essential.

  • Practical experience in the development, use and administration of document management systems, to meet legislative obligations for record-keeping including the creation, maintenance, storage, archiving and retrieval of files is desired.

  • Experience in providing responsive and effective customer service and stakeholder management is desired.

  • Demonstrated proficiency of MS office packages is desirable.

    How to Apply

  • For more information and job application details, see; DPF Senior Officer – Information Resource Center Jobs in Uganda



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