DPF Procurement Officer Jobs in Uganda

DPF Procurement Officer Jobs in Uganda


Job Purpose

  • Compile information and records to draw up purchase orders for procurement of materials and services.

    Responsibilities

  • Create and maintain records of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling.

  • Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations and working with vendors as necessary to resolve any discrepancies.

  • Participate in negotiations with vendors, including researching prices, products and other data beforehand and coordinating with suppliers to create optimal purchasing contracts.

    Duties

  • Prepares purchase orders and send copies to suppliers and to departments originating requests.

  • Determines if inventory quantities are enough for needs, ordering more materials when necessary.

  • Responds to customer and supplier inquiries about order status, changes, or cancellations.

  • Performs buying duties when necessary.

  • Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

  • Reviews requisition orders in order to verify accuracy, terminology, and specifications.

  • Prepares, maintains, and reviews purchasing files, reports and price lists.

  • Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.

  • Tracks the status of requisitions, contracts, and orders.

  • Calculates costs of orders, and charge or forward invoices to appropriate accounts.

  • Checks shipments when they arrive to ensures that orders have been filled correctly and those goods meet specifications.

  • Compares suppliers’ bills with bids and purchase orders in order to verify accuracy.
    Prepares bills for payment.

  • Locates suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

  • Maintains knowledge of all Fund and PPDA rules and regulations affecting procurement and provides advises staff members and to vendors.

  • Monitors in-house inventory movement and completes inventory transfer forms for book-keeping purposes.

  • Monitors contractor performance, recommending contract modifications when necessary.

  • Prepares invitation-of-bid forms and mail forms to supplier firms or distributes forms for public posting.

  • Performs other work-related duties as assigned, within your scope of practice.

    Expected Outputs

  • Estimate and cost parameters and budgets for purchases

  • Good relationships with vendors/suppliers

  • Records of purchases, pricing, and other important data

  • Plans
    for purchasing equipment, services, and supplies

  • Products and supplies of high quality

  • Up-to-date list of suppliers and their qualifications, delivery times, and potential future development

    Competencies

    Technical Competencies

  • Negotiation and contracts management.

  • Purchase and supplies management.

  • Report writing and records management.

    Behavioral Competencies

  • Accountability and Dependability Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

  • Transparency and Integrity Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

  • Team Spirit and Collaboration Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect

  • Adaptability and Flexibility Adapts to changing needs, conditions, and work responsibilities.

  • Self-Management and Thoroughness effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.

  • Communication Shares and receives information using clear oral, written and interpersonal communication skills.

  • Stress Tolerance and Tact Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.

  • Employee Engagement and Enthusiasm
    Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goals.

    Minimum Qualification and Experience

  • A first-class or upper second-class bachelor’s degree in procurement, supply chain management, logistics management, business administration, accounting, or related field, from an accredited institution, is essential.

  • Certification by Chartered Institute of Procurement and Supply (CIPS) or related procurement certification is desirable.

  • Demonstrated proficiency in MS office packages is desirable.

  • Prior work experience is not a must.

    How to Apply

  • For more information and job application details, see; DPF Procurement Officer Jobs in Uganda


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