DPF Office Assistant Jobs in Uganda

DPF Office Assistant Jobs in Uganda

Job Purpose

  • Provide general office administrative support services and preliminary information to people visiting the Fund premises.


  • Perform activities such as receiving and delivering documents or items, including correspondence, memorandum, publications, records, files, packages, and other similar material within the office as per instruction.

  • Maintain cleanliness of offices, office equipment and furniture and clean those as and when required.

  • Deliver all items precisely and timely.

  • Assist with basic office duties such as photocopying, filing and other relevant assignments upon demand.


  • Receives visitors and provides relevant and accurate information.

  • Handles the telephone and taking messages.

  • Sorts and distributes the incoming and outgoing correspondences.

  • Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.

  • Works with vendors to repair equipment, maintain building and light replacements.

  • Handles internal communications, such as office memos.

  • Maintains all office equipment such as copiers, fax machine and first aid kit to facilitate smooth office functioning.

  • Coordinates messenger and courier service.

  • Retrieves information when requested.

  • Performs other work-related duties as assigned, within your scope of practice.

    Expected Output

  • Positive customer and staff experience.

  • Efficient and timely services and transmittal of correspondences.

  • Ensure neat and clean office area and environment for both employees and customers.


    Technical Competencies

  • Excellent customer care skills.

  • Standard command of spoken and written English.

  • Professional telephone etiquette.

  • Basic skills in Microsoft applications including Word, Excel, and Outlook.

    Behavioral Competencies

  • Accountability and Dependability Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

  • Transparency and Integrity Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

  • Team Spirit and Collaboration Promotes
    cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
    Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.

  • Self-Management and Thoroughness effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.

  • Communication Shares and receives information using clear oral, written and interpersonal communication skills.

  • Stress Tolerance and Tact Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.

  • Employee Engagement and Enthusiasm Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goals.

    Minimum Qualifications and Experience

  • Minimum of A ‘level certificate and a maximum of an ordinary diploma is essential.

  • Experience as an office assistant or office attendant is desirable.

  • Certification related to office administration, customer care, facilities management or related area is desired.

  • Those with bachelor’s degrees and above or equivalent need not apply.

    How to Apply

  • For more information and job application details, see; DPF Office Assistant Jobs in Uganda

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