DPF Assistant Manager – Procurement Jobs in Uganda

DPF Assistant Manager – Procurement Jobs in Uganda


Job Purpose

  • The procurement manager is responsible for developing policies and administering all procurement related activities and the procurement of goods and services following PPDA policies, procedures and applicable regulations.

    Key Responsibilities

  • Develop professionally written policy and procedure proposals that clearly articulate the Fund’s value proposition.

  • Strategize to find cost-effective deals and suppliers for the Fund.

  • Discover the best ways to cut procurement expenses.

  • Carry out supplier evaluation to make sure that the products are available at the appropriate time in appropriate quantity at the appropriate place.

  • Maintain the records concerning the purchase of materials.

    Duties

  • Sets work objectives, directs, supervises and reviews Fund procurement activities including preparation of annual procurement plans and budgets.

  • Serves as the Fund’s representative on procurement issues and procedures.

  • Develops and coordinates new policies and procedures regarding procurement processes.

  • Conducts analysis of Fund procurement policies and procedures i.e. develops plans, formulates guidelines, implements new developments and procedures, and provides policy interpretation for finance to purchasing customers within PPDA guidelines.

  • Prepares procurement guidelines, status reports and presentations for executive staff.

  • Monitors approval of procurement to maintain an appropriate degree of control over vendor relationships.

  • Participates in developing requirements and be involved in the automation/test of procurement and logistics software.

  • Assists in developing training material, preparing lesson plans, and overseeing procurement training for Fund staff.

  • Estimates and establishing cost parameters and budgets for purchases.

  • Checks and prepares specifications, terms of reference, statements of requirements and bidding documents in liaison with user departments.

  • Creates and maintains good relationships with vendors/suppliers.

  • Reviews and analyze all vendors/suppliers, supply and price options.

  • Negotiates the best deal for pricing and supply contracts.

  • Ensures that the products and supplies are of high quality.

  • Maintains and update the list of suppliers and their qualifications, delivery times, and potential future development.

  • Prepare timely quarterly and monthly reports to Management and PPDA as required.

  • Prepare contracts committee meetings and implement contracts committee decisions.

  • Attend the opening of tenders, proposals and quotations.

  • Issue addendum to quotations, tenders and proposals as required.

  • Performs other work-related duties as assigned, within your scope of practice.

    Expected Output

  • Implementation of best practice Procurement vision, strategy, policies, processes and procedures to aid and improve the operational performance of the Fund.

  • Consultation and engagement with all key stakeholders to ensure effective procurement and delivery services across the Fund.

  • Presentations to Management and/or the Board of Directors.

    Competencies

    Technical Competencies

  • Ability to negotiate, establish and administer contracts.

  • Budgeting, forecasting, statistics.

  • Strategic and operational planning.

  • Purchasing and inventory management.

  • Sourcing, subcontracting,
    and in-sourcing or outsourcing of services.

  • Negotiations and contract management.

  • Excellent grasp of the PPDA and World Bank guidelines on procurement.

  • Drafting of commercial documents.

    Behavioral Competencies

  • Accountability and Dependability Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.

  • Transparency and Integrity Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

  • Team Spirit and Collaboration Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect

  • Adaptability and Flexibility Adapts to changing needs, conditions, and work responsibilities.

  • Self-Management and Thoroughness effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.

  • Communication Shares and receives information using clear oral, written and interpersonal communication skills.

  • Stress Tolerance and Tact Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.

  • Employee Engagement and Enthusiasm Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplish its goals.

  • People Management Leads and engages people to maximize organizational and individual performance through alignment with the Fund’s mission and attainment of strategic and operational goals.

  • Coaching and Mentoring Enables co-workers to grow and succeed through feedback, instruction, and encouragement. Influences others to be excited and committed to furthering the Fund’s objectives. ability to gain other’s support for ideas, proposals, and solutions.

    Minimum Qualifications and Experience

  • A first-class or upper second-class bachelor’s degree in supply chain management, logistics, business administration accounting or related field, from an accredited institution, essential.

  • 5+ years’ experience in procurement, purchasing and supplies is essential.

  • Professional certification and membership in Chartered Institute of Procurement and Supply (CIPS) or related certification is essential.

  • Demonstrated knowledge of contract management and negotiation is desirable.

  • Demonstrated proficiency of MS office packages is desirable.

    How to Apply

  • For more information and job application details, see; DPF Assistant Manager – Procurement Jobs in Uganda


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