Director, Finance and Administration at the Management Sciences for Health Jobs in Nigeria

Director, Finance and Administration at the Management Sciences for Health Jobs in Nigeria


Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact.

We work to save lives by closing the gap between knowledge and action in public health.

Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services.

We are recruiting to fill the position below:
Job Title:

  • Director, Finance and Administration
    Job ID: 13-10424
    Location:
  • Nigeria-Abuja
    Group/Office:
  • FAO (Finance, Admin, and Operations)
    Dept/Unit:
  • FAOMGT - FAO Management
    Project/Program:
  • P000 - Proposal
    Reports To:
  • Chief of Party
    Grade: K

    Overview

    Management Sciences for Health (MSH) seeks a Director of Finance and Administration for a potential HIV/AIDS program in Nigeria.

    Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information.

    Specific Responsibilities

    Financial Management:

  • Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary.
  • Responsible for coordination of contract management activities.
  • Work with program staff, home office and partners to draft, manage and monitor implementation of contracts.
  • Provide routine progress reports to program management team.
  • Serves as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID.
  • Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
  • Monitor adjustments to the annual budget whenever required.
  • Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
  • Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
  • Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.

    Grants Management:
  • Supervise grant and contract administration functions.
  • Supervise the grant management team for the project.
  • Correspond as necessary with grantees, local subcontractors, and MSH Home Office.
  • Lead the design of the grants program; make recommendations to the Chief of Party for the selection of the grant instruments.
  • Manage the development of the Request for Applications; determine appropriate deadlines and scope of work. Collaborate with the Corporate Contract Office in the development and revision of all grant templates.
  • Participate and be a voting member of the selection committee.
  • Prepare, present, and negotiate grants; amend as needed.
  • Document the process by which grantees are selected for awards; notifies applicants and other stakeholders of award decisions.
  • Conduct pre-award surveys of the grantees and complete capacity building plans and compliance monitoring plans for each grantee.
  • Oversee compliance with the terms and conditions of the grants.
  • Provide technical assistance to grantees to build their capacity.
  • Monitor grantees’ compliance with the terms and conditions of the grant and the grantees’ policies and procedures.
  • Keep abreast of, interpret, and provide training and guidance to project staff and grantees on all donor regulations and policies (including but not limited to Circulars A-110, A-122. Educate program staff and grantees on agreement compliance and operational topics.
  • Approve invoices and payments to grantees. Supervise all aspects of grant close out.

    Administration:
  • Collaborate with the Chief of Party to (a) ensure that
    project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.
  • Supports the Chief of Party in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
  • Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
  • Provides administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
  • In liaison with the project leadership team, coordinates, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
  • Participates in project risk register development and implementation, and take proactive steps to mitigate risks within operational functions.
  • Take responsibility for risk management and good governance.

    General:
  • Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
  • Contribute to maintaining teamwork, discipline sound work relationships and productivity.
  • Ensure that unit staff charges their time to the different project activities in a manner which accurately reflects their level of effort.

    Qualifications and Experience
  • Master's degree in Business Administration, Finance, and Accounting or other relevant discipline or equivalent experience.
  • Ten (10) years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource related matters for international development activities of similar dollar value;
  • At least eight years’ experience in financial and operational management of complex international development assistance programs.
  • Significant experience with USG-funded projects preferably in Nigeria with regional field experience strongly desirable, USAID experience highly desirable.
  • Thorough knowledge of USG financial reporting and compliance requirements.
  • Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
  • Proven leadership and capacity in negotiation and conflict management.
  • Demonstrated experience to provide technical assistance to organization and conduct trainings.
  • Excellent analytical, oral and written communication skills with fluency in English.
  • Proficient computer skills.
  • Experience in maintaining excellent communication with Headquarters.

    How to Apply
  • Interested and qualified candidates should apply before 29th January 2019
  • For more information and job application details, see; Director, Finance and Administration at the Management Sciences for Health Jobs in Nigeria
  • Note: Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status

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