DHL Executive Administrative Assistant Jobs in Kenya

DHL Executive Administrative Assistant Jobs in Kenya

Job Description

  • We are looking for an immediate, full-time, Executive Administrative Assistant permanent position for the DHL Regional office.
  • We are looking for an enthusiastic, compassionate and experienced person to help manage our increasingly busy administrative support and office functions.
  • The role also encompasses project administration responsibilities, covering a wide-range of Department initiatives and office operations projects.
  • It also includes Provision of a confidential, high quality administrative and support service, to the Line/Area Manager and the DHL Management Team, and to support the administration Staff.


  • Assists Senior-level Management with administrative duties by performing various corresponding duties:
  • Organize documents, contracts, mail, and industry information.
  • Organizes and maintains file system, and files correspondence and other records.
  • Analyse and organizes department operations and procedures such as bookkeeping, payroll, personnel records, information management, filing systems, requisition of supplies, and other clerical services.
  • Handle travel arrangements, knowledge/distribution of discount travel voucher procedures, and coordination of management conferences/meetings.
  • Maintain positive corporate demeanor and act as liaison between Senior Management Team, customers and field personnel.
  • Handle highly confidential information in professional and loyal manner.Effectively screen on-site visitors and telephone calls in a professional manner.
  • Composes and types routine correspondence.
  • Conducts research, and compiles and types statistical reports.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies, and arranges for equipment maintenance.
  • Formal written correspondence to suppliers, internal organization and customers
  • Answers questions about organization and provides callers with address, directions, and other information.
  • Performs other clerical duties as needed or assigned, such as filing, photocopying, and collating.

    Competencies, Qualifications and Experience

  • Minimum HND, Bachelors, Post graduate qualification or equivalent with at least 3 years administrative experience.
  • Minimum 3+ year’s administrative experience that includes providing support to a senior leader of an organization.
  • Participation in an approved accelerated development, fellowship or rotational program may be considered in lieu of experience.
  • Intermediate to advanced PC software Application skills (Excel, Word, Outlook), required.
  • Operation of standard office machines, required.
  • Excellent interpersonal skills, required.
  • Advanced computer skills (MS Office Word, Excel, Power Point, etc.).
  • Requires strong interpersonal skills, coordination experience.
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Flexible, willing, and “can do” attitude required.
  • Strong work ethic; diligent and professional; independent, proactive work style.
  • Requires ability to work with highly confidential information.
  • Professional and team player.

    Method of Application

    Interested and qualified candidates should forward their CV to: using the position as subject of email.

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