Delegation of the EU to AU Budget/Accounting Assistant Jobs in Ethiopia

Delegation of the EU to AU Budget/Accounting Assistant Jobs in Ethiopia


Job Description

We are

  • The European Union (EU) is an economic and political partnership between 27 European countries.

  • It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations.

  • Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

  • The EU Delegation to the African Union is located in Addis Ababa, Ethiopia and employs 50 staff members.

  • It comprises the Head of Delegation's office, Political, Press and Information Section, Cooperation Section, Finance, Contracts and Audit Section and Administration section.

    We offer

  • We offer a post of Budget/Accounting Assistant.

  • Under this post, the recruited person will be attributed functions depending on the needs of the Delegation within the Administration section.

  • Upon recruitment, the successful candidate will occupy a specific job function as

  • Budget/Accounting Assistant – this job function may be changed in accordance with the needs of the Delegation.

  • We offer a permanent contract in Function Group 2, in a dynamic and multi-cultural environment. Place of employment is Addis Ababa, Ethiopia at the Delegation of the European Union to the African Union premises.

  • Normal working hours are 37.5 a week.

  • Starting basis gross salary is EUR 1,913.00 (paid in ETB).

  • Final salary step will depend on number of years of relevant professional experience.

  • Benefits, such as transportation allowance, additional pension scheme and medical insurance, are offered to employees and their families under certain conditions

    Responsibilities and duties

  • The Budget/Accounting Assistant will work under the direct supervision of the Head of Administration Section.

    The duties of the candidate will include, but will not be limited to the following

    Financial/Imprest Account/Reporting

  • Financial initiation and/or verification of payments, budgetary and legal commitments and subsequent disbursements of administrative expenditure of the Delegation.

  • Prepare and update the Administrative financial workflow, including notes and financial internal instructions.

  • Follow-up on the execution of payments such as rents, services and supplies, reimbursement to staff etc.

  • Follow up on monthly income taxes and the VAT refund procedures.

  • Preparing
    the monthly bank and cash reconciliation for ETB & EUR bank and cash accounts.

  • Follow up with headquarters on the status of 'HB' suspended accounts and related reconciliation and matching.

  • Prepare the monthly closure of accounts and process replenishment requests (including the petty cash replenishment).

  • Prepare the interim and yearly financial reports.

  • Deputize the Head of Administration in the role of Imprest account administrator.

    Budget

  • Assist in the preparation of the yearly administrative budget plan, in consultation with the administration team dealing with different portfolios.

  • Involve in the procurement planning.

  • Monitoring of budgetary consumption throughout the year, revision and introduction of budgetary amendments as required.

    Audit

  • Follow up on the recurrent ex-post control requests and other audits.

    Other tasks

  • Required to backup other team members during absences.

  • This might require knowledge of additional administrative tools.

    Job Requirements

    Selection Criteria

    Minimum requirements

  • Medically fit to perform the required duties;

  • Enjoys civil rights and permits for employment under local law;

  • Certificate in Accounting or other relevant fields for the position.

  • Minimum 5 years working experience relevant to the job description;

  • Language competence in English and Amharic: Listening : C1 Reading: C1 Spoken interaction:

  • Proficient in ICT (knowledge of the whole Microsoft Office Package) required.

  • Following qualifications will be considered as an asset:

  • Relevant working experience with international organisations or diplomatic missions.

  • Language competence in French

    Personal skills

  • Personal initiative, flexibility, well organized and able to perform duties independently with speed and accuracy without needing constant supervision.

  • Team player and able to adapt in a multi-cultural environment.

  • High degree of integrity and able to deal with confidential information.

    How to Apply

  • Application including a motivation letter, a detailed CV (using the attached EU template from the link EU CV template.doc) and preferably a copy of the last appraisal report and copies of academic certificates and testimonials should be submitted to the EU Delegation by e-mail: DELEGATION-AFRICAN-UNION-VACANCIES@eeas.europa.eu

  • Please indicate the vacancy reference in the Subject of the e-mail: Vacancy 2020 – LA2 Budget/Accounting Assistant.

  • The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-AFRICAN-UNION-VACANCIES@eeas.europa.eu

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