DAI Feed the Future Policy LINK – Administrative & Logistics Coordinator Jobs in Ethiopia

DAI Feed the Future Policy LINK – Administrative & Logistics Coordinator Jobs in Ethiopia


Responsibilities

  • The Administrative & Logistics Coordinator will be responsible for the following for the LINK/ Ethiopia office:

  • Act as the receptionist and handle routine administrative tasks, to include calls, mail, photocopying, maintaining updated program contact lists, keeping bulletin boards orderly, and electronic communications and routing messages and information to appropriate individuals.

  • Organize, manage, and process official DAI correspondence and other project documents, including incoming, outgoing and interoffice mail as per the project’s filing protocol/record map;

  • Reserve conference room and assist arrange meetings, interviews, trainings and/or project events;

  • Maintain log of office and communication supplies purchases and distributions to staff;

  • Book and confirm all hotel reservations, and other travel arrangements for project staff and official visitors.

  • Manage travel logistics for all staff, including processing work and residence permit and visa requirements for expatriate staff and STTA;

  • Assist consultants visiting the project, provide local information on transportation, lodging and any other accommodation as needed.

  • Update and maintain office calendar of events;

  • Organize logistics for office meetings, including taking notes as needed.

  • Manage the petty cash account, ensuring that all transactions are recorded on the petty cash log;

  • Monitor petty cash account usage, reconciled, and participate as required;

  • Ensure that proper approval signatures are obtained and that both parties: Payer and Receiver verify the cash amount of the transaction.

  • Accurately record petty cash transactions and report disbursements weekly to Finance and Operations Manager.

  • Submit procurement requisitions and support administrative requirements of procurement.


  • Coordinates with IT support to ensure that computer equipment is operational including
  • Internet access, email, electronic filing and retrieval system, etc.

  • Manages
    the driver and use of the project vehicle(s) based on USAID and DAI’s policies and procedures.

  • Coordinates with local HR support and manages the onboarding of new hires including benefits administration and the exit of departing of project employees.

  • In coordination with the DAI home office global security team, in the role of Regional Security Focal Point the Administrative and
  • Logistics Coordinator will monitor and advise on day-to-day security situations and issues in Ethiopia:

  • Coordinating with USAID security (Partners Liaison Security Organization, or PLSO) to share security alerts and other relevant information;

  • Attending USAID implementing partner security coordination meetings;

  • Conducting security assessments for proposed LINK activity venues, coordinating with PLSO and other relevant bodies to receive any required official clearance;

  • Sharing relevant security alerts with LINK staff and consultants traveling outside their duty station;

  • Keeping the LINK security plan updated (in coordination with the Global Finance and Operations Manager) with relevant inputs from Ethiopia;

  • Communicating security updates from LINK’s Ethiopia team to the home office global security team.

  • Perform other duties as assigned.

    How to Apply

  • For more information and job application details, see; DAI Feed the Future Policy LINK – Administrative & Logistics Coordinator Jobs in Ethiopia


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