CWS Finance and Administrative Assistant-South Africa National Hire Jobs

CWS Finance and Administrative Assistant-South Africa National Hire Jobs


Primary Purpose

  • The Finance and Administrative Assistant will have primary responsibility for providing administrative support to Church World Service Africa programs in South Africa, including assisting with reception, record keeping, and asset management. This position assists with employee relations. This position assists the Project Manager, Logistics and General Service staff. This position works closely with Finance and Human Resources in Nairobi, Kenya.

    Supervision

  • This position reports directly to the Logistics Officer with a dotted line to RSC

    Finance Manager Essential Duties

  • Maintains a filing system for the administrative( Finance, HR & Logistics) documents of the RSC Africa Sub Office that facilitates easy retrieval of documents

  • Receives invoices and attaches them to payment vouchers (PVs). Also attaches copies of contracts to PVs

  • Assists in labeling all fixed assets and updates the fixed assets registers with any new assets and asset movements in a timely manner

  • Manages petty cash under the supervision of the Project Manager

  • Manages a flow of documents between other departments and the Project Manager’s office;

  • Operates the reception duties as determined by the Project Manager

  • Assists in the preparation and implementation of SOPs for the Sub Office;

  • Assist with some areas of recruitment such as administering skills assessment tests as requested

  • Create, organize and maintain recruitment records as per CWS RSC Africa policy.

  • Assist with the conducting of background checks by notifying the identified candidates of the requirement to do the background check and who to send results to

  • Ensure all policies have been signed by staff as required, and scan and send copies to HR Nairobi

  • Maintain a copy of each staff file and file relevant documentation

  • Ensure all relevant benefits for new staff are obtained by assisting with the form filling and filing, follow up with and/or HR Nairobi

  • Assist with benefits administration such as reconciliation, terminations, etc.

  • Assist in preparation for new staff orientation and staff exit procedures in liaison with Site Coordinator and HR Kenya office:

    • Preparation of orientation documents

    • Preparation of all necessary exit forms

    • Preparation of withdrawal of staff from the medical and pension scheme

    Perform
    other duties that maybe assigned
    Additional duties:


  • Under the supervision of the Project Manager and oversight of the Nairobi based Finance Manager, responsible for the bookkeeping of transactions occurring from the sub-office, including but is not limited to; excel and accounting system recording of cash issued and received, conducting weekly petty cash counts and reconciling same to the respective cash certificate.

    Experience:

    • One year directly related specialized experience performing the essential duties is required. • Previous experience working with an International NGO strongly desired

    • Knowledge and experience in using Excel spreadsheets required. Knowledge:

    • Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access

    • Excellent English communication skills, both oral and written

    • Excellent organizational and time management skills

    • Strong interpersonal skills

    • Strong analytical skills with the ability to understand, process, and document information

    Abilities:

    The Administrative Assistant must have the ability to:

    • communicate effectively both orally and in writing;

    • maintain high level of confidentiality and integrity of personnel records and information;

    • work as a member of a team in a multi-cultural environment;

    • manage large and diverse workload under pressure with competing priorities;

    • maintain high performance standard with attention to detail;

    • follow instructions from supervisor with a positive and receptive attitude;

    • conduct oneself in a professional and courteous manner to represent the best interests of CWS Africa.

    Special Requirements

    • A clear background check is required before the start of employment.

    • Must be legally eligible to work in South Africa.

    How to Apply

  • For more information and job application details, see; CWS Finance and Administrative Assistant-South Africa National Hire Jobs




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