Creative Human Resources / Administrative Assistant Jobs in Ghana

Creative Human Resources / Administrative Assistant Jobs in Ghana


Overview

  • In close coordination with the US Embassy and USAID, the goal of the USAID/OTI-funded Littorals Regional Initiative (LRI) is to support US foreign policy priorities to shore up stability and prevent violent extremism in the Littoral region, including Ghana.

    Responsibilities

  • Assist Sr. HR Officer in managing the Human Resources functions, including but not limited to, day-to-day operations of the Human Resource office, jobs announcements, recruitment, recording staff leaves, ensuring that staff files are organized and completed.

  • Assist in office management duties, ensuring that program facilities are in proper working order, office supplies are stocked, and coordinating office repairs when needed.

  • Maintain a functional and efficient system for assigning of drivers, scheduling trips and maintaining vehicles.

  • Develop and maintain records of staff daily whereabouts, as well as vendors and contact information for external parties.

  • Supports the Sr. HR Officer and Finance Manager in the procurement process, ensuring all Creative and USAID guidelines are strictly followed with appropriate documentation.

  • Update, manage and track the list of inventory and ensure that all physical items are properly labeled and accounted for.

  • Coordinate oversees travel arrangements and hotel reservation for visitors/STTAs travelling to the field.

  • Other tasks of operations, HR and administrative nature, as maybe assigned by supervisor.

  • Update database to track key information.
    Handles all email, mail and phone general inquiries and requests for information and materials.

  • Collects departmental updates for monthly organization report.

  • Retrieves, logs and sorts resume inquiries
    via personnel email, mail and phone.

  • Maintain employee telephone lists, and floor map.

  • Assists with ordering supplies and copy room inventory, as needed.

  • Assists with trip expense reports, photocopying, ordering books and materials as needed.

  • Assist staff with mailing projects and provide support assistance.
    Perform other duties as assigned.

    Qualifications

  • High School diploma required.

  • 1+ year of general work experience and 1+ years of specific experience relative to the position required.

  • Strong organization and communication skills.

  • Advanced knowledge of spoken and written English highly desired, medium level required.

  • Good communication and interpersonal skills to deal with a diverse clientele and staff.

  • Courteous and professional demeanor with experience providing customer service.

  • Experience in organizing and filing information.

  • Attention to detail and ability to follow up on tasks to completion.

  • Medium level knowledge of Word, Excel and Outlook.

  • Flexibility and ability to work in busy environment.

  • Must have existing work authorization for Ghana.

    How to Apply

  • For more information and job application details, see; Creative Human Resources / Administrative Assistant Jobs in Ghana



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