Creative Associates International Logistics and Procurement Officer Jobs in Nigeria

Creative Associates International Logistics and Procurement Officer Jobs in Nigeria


Responsibilities

Procurement:

  • Establish, lead, and implement procurement processes and logistics to support activity implementation for the project, strictly following all rules and regulations including:

  • Creative Procurement policies and procedures

  • ADS (Automated Directive System)

  • FAR (Federal Acquisition Regulations)

  • CFR (U.S. Code of Federal Regulations)

  • AAPD (Acquisition & Assistance Policy Directive)

  • Local Nigerian Law

  • Coordinate with other members of the operations and technical teams.

  • Work with Project Technical team to prepare the annual Project Procurement Plan to maximize efficiency and coordination in the procurement of goods and services.

  • Conduct market research for each type of procurement and maintain a data base of vendors and items commonly needed by the project.

  • Determine the most reasonable and expeditious process for procurement in compliance with
  • Creative policies and procedures and USAID regulations.

  • Prepare and issue solicitation documents based on approved requisition received.

  • Provide clarifications to all vendors when required and prepare and issue solicitation modifications when applicable.

  • Ensure confidentiality throughout procurement and vendor selection process.

  • Facilitate the evaluation process for each solicitation according to Creative's procurement policy.

  • Ensure proper documentation of the selection of vendors using the Creative's official templates.

  • Lead negotiations with vendors

  • Prepare and issue Purchase Orders or Sub-Contracts

  • Draft, negotiate, and manage Short-term
  • Technical Assistance Consultancy Agreements,
  • Fixed Price Service Agreements, and subcontracts.

  • Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or Project ensuring proper documentation of the delivery.

  • Process payment for vendors verifying invoices are consistent with Purchases Orders.

  • Review all payment requests for ongoing subcontracts and make sure that all the required forms are appropriately and consistently filled out and requested before being submitted to finance.

  • Ensure procurement files comply with Creative's policies and procedures.

  • Prepare procurement reports on monthly basis.

    Logistics:

  • Provides oversight of Vehicle logs, vehicle maintenance as applicable.

  • Identify Vehicle needs
    and review driver time sheets as applicable.

  • Facilitate customs clearances for project property.

  • Coordinate transportation and delivery of procurement and inventory.

  • Conduct and update inventory database of the office on a monthly basis.

  • Oversee logistics, events management, and transportation in accordance with project needs, policies, and procedures.

    Qualifications

  • Bachelor's degree in business management, procurement or logistics; Master's degree preferred;

  • At least four (4) years of management experience with project implementation, managing logistics and procurement, preferably in Nigeria; minimum of three years working in international development;

  • Solid understanding of donor regulations and procedures pertaining to acquisitions;

  • Demonstrated ability to perform complex tasks and to prioritize multiple projects;

  • Ability to analyze budget line items for compliance with budget guidelines;

  • Proven records maintenance and database management skills; and

  • Speaking, writing and reading fluency in

  • English required; fluency in Hausa, Kanuri, or another language spoken in Northeast Nigeria preferred

    How to Apply

  • For more information and job application details, see; Creative Associates International Logistics and Procurement Officer Jobs in Nigeria



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