Corporate Staffing Services Procurement & Administration Officer Jobs in Kenya

Corporate Staffing Services Procurement & Administration Officer Jobs in Kenya


Responsibilities

Administration and logistics


  • Participate in the development, implementation and interpretation of administration policies and procedures,

  • Execute the transport policy and asset management plan.

  • Efficiently manage CHAK’s fleet of vehicles.

  • Monitor assets usage and generate monthly reports.

  • Maintain an accurate asset register.

  • Coordinate local travel including taxis services.

  • Oversee front office operations including mails and courier services.

  • Record keeping of all LPOs, RFPs, Quotations and Tender Documents

  • Generate annual budgets for the section.

  • Coordinate the maintenance and disposal of assets in line with CHAK’s policy.

  • Ensure all operational licenses are timely acquired and rates paid.

  • Timely renewal of all relevant insurances.

    Procurement

  • Implement all policies and procedures relating to procurement.

  • Generate annual procurement plan for the organization.

  • Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.

  • Coordinate pre-qualification of suppliers.

  • Offer advisory services to user departments for cost effective and efficient procurement.

  • Maintain an accurate database of all suppliers.

  • Lead and participate in procurement committee deliberations including tendering and bidding processes.

  • Generate Purchase Orders and ensure timely delivery of goods and
    services.

  • Advise the Head of Finance and Administration on areas of improvements.

  • Generate monthly procurement report.

  • Participate in departmental meetings.

    Qualifications and requirements

  • Bachelor’s degree in Business Administration, Commerce, Finance or related disciplines

  • Diploma in Purchasing and supplies or its equivalent from a recognized institution.

  • Member of CIPS or KIMS

  • At least 5 years’ experience having served in a comparable position in a large NGO.

  • Experience in budgeting and financial management

  • Fluency in spoken and written English

  • Experience in designing and improving internal controls to improve efficiency.

  • Knowledge and experience in the use of basic computer packages

    How to Apply

  • For more information and job application details, see; Corporate Staffing Services Procurement & Administration Officer Jobs in Kenya


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