Concern Worldwide Country Financial Controller - National Position - Re advertisement Jobs in Ethiopia
Concern Worldwide Country Financial Controller - National Position - Re advertisement Jobs in EthiopiaJob DescriptionJob PurposeThe Country Financial Controller (CFC) is responsible for managing all aspects of the finance function of the Concern Worldwide Ethiopia country programme so that we achieve our objectives in line with Concern Worldwide and government’s policies, procedures and standards.
Main duties and responsibilities
Financial System and Controls
Ensure that country financial management systems and records are adequate in order to identify and protect the assets and interest of the organization.
Ensure that the systems and procedures in place enhance, as far as possible, the efficiency and effectiveness of the manner in which assets are utilized.
Maintain an effective and efficient system of internal controls, which comply with Concern’s financial guidelines.
Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters
Review existing systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern’s policies and procedures.
Ensuring financial systems of the country programme are operating in line with standard Concern procedures and they meet the monitoring and reporting requirements of the Country Management Team, Donors and National Authorities;
Ensure that all financial records and accounts are compiled in a timely and accurate manner, in line with applicable accounting standards and donor regulations.
Ensure that the country financial operations comply with legal and statutory requirements e.g. audit and financial reporting to all relevant national authorities.
With the support of the finance team, keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.
Support the SD in ensuring there is a complete record of capital assets and that they are adequately safeguarded
Organising and supporting financial assessments, reviews, monitoring and training of local partner organisations;
Undertaking regular field visits to assess the financial systems in place & implement improvements wherever needed
Closely monitor all financial activities, and keep the CD/Senior Management Team advised of all situations that have the potential for a negative impact on internal controls or financial management performance.
Accepting, advancing and pursuing any new objectives or responsibilities that may be assigned by the Country Director including transfer of existing duties and/or re-assignment to other responsibilities should the organisation so require
Ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner, and utilized in an appropriate and effective manner
Financial Reporting and Donor Reporting
Ensuring that country management prepares the annual and revised Country budget and donor budgets, as accurately as possible
Producing monthly management accounts (budget vs. actual) and working with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets
Overseeing the accurate preparation of financial reports and ensuring both organisational and donor requirements are met within agreed timeframes
Overseeing the process of for new project/programme budgets and reviews
Maintaining a donor financial management system in order to optimize funding and to ensure efficient and accurate reporting to donors, including donor compliance
Staff Management and Capacity Building
Providing leadership and direction for the in-country Finance Team
Develop the capacity of the finance team especially in Addis Ababa to ensure that a good standard of financial management is maintained.
Undertake specific training, capacity building and other relevant initiatives to ensure national staff perform their roles and responsibilities with accuracy and professionalism and also create the space for national staff to develop into credible candidates to fill vacant positions in the finance team and to provide strong cover for leave.
Other financial duties
Facilitate internal, external and donor audits and associated reviews of field systems
Ensure that all statutory deductions & taxes in respect of national staff are complied with & to liaise with relevant authorities in this respect.
Assist in the development and implementation of the Country’s Strategic Plan
Contribute to the development of the country’s strategic direction and to the overall leadership of the country programme
Any other finance-related assignments
Concern Code of Conduct and Associated Policies
Ensure adherence to the Concern Code of Conduct and Associated Policies
Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies
Ensure the Core Humanitarian Standards (CHS) are understood by finance staff
Contribute to and ensure that the Ethiopia programme delivers on its accountability commitments.
Promote an organization environment which is fair, open, protective and which fosters a learning culture.
Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties
Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only
Ensure strict adherence to Concern Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times
With the PD, ensure adequate financial resources are available for gender mainstreaming during the proposal review process
With the PD, ensure that budgets allocated for gender mainstreaming are fully utilized and resources used to maximum effect
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them.
In this context, all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.
Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment.
By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.
Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
Female candidates are strongly encouraged to apply.
Accountancy Qualification (e.g. CPA, ACA, ACCA,CIMA)
3 years post qualification experience in a similar international organization
Experience in donor budgeting and financial reporting.
Experience in developing staff technical and management capacity
Experience managing large and multi donor (especially ECHO, DFID, WFP, Irish Aid etc.) programme budgets
Experience managing ChSA and government requirements
Must be fully fluent in English.
Empathy with Concern’s goals and values, particularly equality
Strong commitment to capacity building, protection and participation including Concern’s P4.
Knowledge of development issues and concepts.
Experience of working/living in an insecure and harsh environmen
Ability to work under pressure to meet tight deadlines
Good team worker
Good Communication and negotiation skills
Knowledge of computer applications i.e. Microsoft Word, Excel, communications systems.
Special Skills, Aptitude or Personality Requirements
Cross cultural awareness and sensitivity
Good communication and training / capacity building skills
Proven organisational, planning and management skills
Ability to work on own initiative and lead diverse teams
Flexible and adaptable to a changing environment
Strong interpersonal and team work skills
How to Apply
Concern Ethiopia, Human Resource Department
Ethiojobs.net OR P.O. Box 2434, Addis Ababa.
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