Concern Logistics Officer Jobs in Kenya

Concern Logistics Officer Jobs in Kenya


Job Summary

  • The incumbent will be responsible for Transport and Stores management in compliance with Concern’s and Donor policies & procedures. Read and understand Transport and Warehouse manuals

    Main duties and responsibilities:

    Transport

  • Scheduling and planning the use, movement, maintenance and repair of vehicles and thereby facilitating the most cost effective delivery of transport services.

  • Ensure vehicles are correctly fitted with seat belts, first aid kits, fire extinguishers, spare tyres, jacks, tools etc

  • Manage Concern drivers in Nairobi. This includes ensuring daily checks are done and regular cleaning of vehicles.

  • Line manage Nairobi drivers and ensure timely setting of objectives, annual performance reviews and submission of timesheets.

  • Maintaining all transport & fleet records for Nairobi Vehicles in accordance with Concern and donor requirements. Following up with suppliers for timely submission of transport related invoices ( Taxi & Fuel) & log sheets for timely payment processing

  • Conducting checks on rented vehicles before engagement

  • Ensuring timely & proper servicing /maintenance, maintaining relevant documentation and reporting for all Concern vehicles.

  • Reviewing all fuel vouchers, routine service documents before submission to budget holders for approval etc.

  • Liaising with the procurement officer on procurement of spare parts for technical approval, fuel and other transport or fleet requirements and advising staff on Concern’s Transport & Fleet policy & procedures

  • Consolidate and review transport reports from the field offices and submit the same for approval.

    Stores

  • Managing stores and all store documentation e.g. stock cards, warranties etc

  • Receiving and documenting all deliveries (long term and in transit) and ensure safe storage.

  • Organising dispatch, loading and offloading of deliveries

    Distribution

  • Tracking distribution of purchased items ensuring proper documentation and summarise distribution reports for all offices.

    Reporting

  • Prepare monthly transport and fleet reports for Nairobi office and submit for review by Line Manager, approval by the BH and for payment every month.

  • Compile Nairobi taxi reports per program and prepare PRF for payment

  • Prepare comprehensive stores report

    Responding to Emergencies

  • Participate and contribute as necessary towards Concern’s Emergency response as and when necessary

  • Comply with Concern’s health, safety and security guidelines during emergencies

    Code of conduct and associated policies

  • To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated
    policies.

  • To support and promote the standards outlined in the code of conduct and associated policies to their team, collaborate organizations and beneficiaries, and be committed to providing a safe working environment.

    Accountability

  • In line with Concern’s commitments under the Core Humanitarian Standard

    (CHS):

  • Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

  • Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

  • Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

    Education, Qualifications and Experience
    Essential:


  • A degree in Logistics, Operations Management, Business Administration, Management or relevant field.

  • At least three (3) years’ experience working with an NGO or UN Agency in a similar role.

  • Up-to-date knowledge of traffic and NTSA regulations regarding to licensing, road safety, etc.

  • Experience with Health and safety in Transport.

  • Working knowledge of 4 x 4 vehicles, vehicle spare parts, transport logistic systems, including procurement and stores management.

  • Excellent report writing, communication, interpersonal, organisation and negotiation skills.

  • Competency in the use of computer applications i.e. Microsoft Word & Excel.

  • Kenyan driving license.

  • Basic Mechanical skills and Motor bike riding license is an added advantage.

  • Fluent in both spoken and written English and Kiswahili.

    Desirable:

  • CIPS/CILT certification.

  • Apprenticeship in motor trade.

    How to Apply

  • Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to

  • nairobi.hr@concern.net with the subject of the email as ‘ Logistics Officer ( Transport & Stores) ’ on or before Friday 31 December, 2021.Only short-listed candidates will be contacted for interview.

  • Concern Worldwide Is an Equal Opportunity Employer and Does Not Charge for Recruitment.


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