Concern Logistics & Admin Officer NGO Jobs

Concern Logistics & Admin Officer NGO Jobs


Job Summary:

  • The incumbent will provide efficient and effective logistical and administrative support in the County in compliance with Concern’s and Donor policies & procedures

    Main Duties & Responsibilities:

    General


  • To ensure that the field office maintains standard Concern systems and best practice for logistics and administration functions;

    Logistics Support

  • In liaison with the Nairobi office ensure efficient and timely systems support for programme implementation e.g. submitting invoices for accommodation

  • Submitting monthly Stock Reconciliation Report and Transport Reports

  • Movement planning for Concern vehicle

  • Scheduling vehicle servicing and tyre replacement in advance of due dates

  • Maintaining the Inventory for Turkana offices

  • Ensuring that the Fixed Asset Register is up to date

  • Maintain a store in the Lodwar office for general office supplies

    Vehicle Rental

  • Submitting SRs to Nairobi for vehicle hire, adhering to the procurement time lines, and supported by a movement plan

  • Inspecting vehicles, when possible, before they are used

  • Ensure that an approved PO has been issued to the supplier for all rentals

  • Monitor fueling of rented vehicles, when Concern is responsible for fueling

  • Follow through with suppliers for timely submission of invoices and log sheets

  • Review log sheets for accuracy and completeness.

    Administration Management

  • Liaise with Sapcone for proper running and maintenance of the office premises and administration services in the Lodwar office

  • Liaise with Sapcone for submission of rent invoices for processing by Nairobi

  • Organize transport and accommodation in Lodwar for visitors

  • Ensure adequate supply and proper utilisation of office consumables

  • Assist in photocopying, scanning and sending of programme support documents

  • Monthly top-up of electricity

  • Schedule repairs and maintenance for equipment and generator, as needed

  • Responsible for health & safety procedures for all offices, including replenishment of first aid kits, servicing of fire extinguisher

  • Ensure all paperwork filing is complete, accurate, up to date, and in correct order so as to easily facilitate checks and audits

    Procurement Management

  • Responsible for any procurements carried out in Lodwar e.g. stationery

  • Processing SR’s (authorised correctly, adherence to donor specific rules)

  • Updating SR Tracking Sheet for any procurements carried out in Lodwar

  • Collecting quotations

  • Liaising with suppliers, for delivery of services and supplies locally

  • Receiving and documenting all deliveries through GRNs

  • Sending invoices
    to Nairobi for payment

  • Adhere to the principle of ‘value for money’ in all procurements

    Security Management

  • Perform security management tasks, if delegated

  • Safety & security incident reporting in the County and submitting to Nairobi

  • To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated policies.

  • To support and promote the standards outlined in the code of conduct and associated policies to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment.

    Responding to Emergencies

  • Participate and contribute, as necessary, towards Concern’s emergency response

  • Comply with Concern’s health, safety and security guidelines during emergencies.

    Concern Code of Conduct and Associated Policies

  • To adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies

  • To support and promote the standards outlined in the Code of Conduct and Associated Policies to your team, partner organisations and beneficiaries and be committed to providing a safe working environment

  • To contribute to the establishing of preventive measures to reduce the potential for abuse and exploitation in Concern’s programme

    Qualifications, skills and Experience:

  • Degree in Business Administration, Supply Chain Management, Operations or relevant field

  • Professional Certification in procurement and logistics or relevant field

  • Basic accounting skills

  • At least three (3) years’ experience in a similar role. Previous experience of working in an NGO.

  • Excellent organizational, interpersonal and communication skills

  • Proficiency with computers programmes, excel, word, spread sheets

  • Innovative, team player with an ability to work under pressure

    How to Apply

  • Please send a cover letter, a detailed cv with three referees ”**Logistics and Administration Officer”** on the reference line to

  • nairobi.hr@concern.net on or before 19th February 2021.Only shortlisted qualified candidates will be notified.

    CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR RECRUITMENT


    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!


  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Africa Jobs.