Clinton Health Access Initiative Program Coordinator, Operations, Global Vaccines Delivery

Clinton Health Access Initiative Program Coordinator, Operations, Global Vaccines Delivery


Position Overview

  • CHAI’s vaccine program has been growing significantly in size and complexity, and we are seeking a highly motivated and resourceful individual with outstanding organizational and communication skills, and ability to follow through and get things done with limited structure.

  • The candidate must be able to work collaboratively in a fast-paced, multi-cultural environment. The Program Coordinator will be part of the Global Vaccines Delivery team (>25 staff) and supports the overall CHAI vaccines program team (~150 people across the 13 country program teams).

  • Through this work, the program coordinator will have a unique exposure to CHAI's distinctive approach to delivering impact and will learn about to broad array of critical issues to increase access to immunization in resource-limited setting.

  • The location for this position is Kigali, Rwanda. A successful candidate will need to be able to participate in team meetings across multiple time zones and to travel to other locations as relevant to work. 5-10% international travel is expected. This position reports to the Operations & Finance Manager within the Global Vaccine Delivery Program.

    Responsibilities

    Develop and maintain tools & processes to facilitate program communication, coordination & management; e.g.

  • Coordinate and support regular communication and coordination process with vaccines country teams and within global vaccines team

  • Maintain and develop program coordination resources (e.g., program distribution lists, program and global team calendars)

  • Coordinate calls with many parties (internal and external) across multiple time zones, take meeting notes, and facilitate follow up on action items

  • Support Regional Managers with providing country support e.g., by developing coordination tools and developing vaccines onboarding materials

  • Work with hiring managers to plan for and effectively onboard new hires oAct as the safety & security focal point for the global vaccines team

    Plan, coordinate and support several global and program-wide vaccines team meetings each year

  • Responsible for all logistical aspects (e.g., arranging the meeting venues and accommodation, tracking related expenses)

  • Support process to develop meeting agenda and preparations

    Identify, organize and facilitate access to valuable internal and external knowledge for the vaccine program; e.g.,

  • Develop and update internal references (e.g., frequently used country data)

  • Synthesize and disseminate news relevant to the vaccines program broadly, and support the development and distribution of technical newsletters

  • Manage program’s resource library and shared folders

  • Support internal knowledge management efforts

    Help prepare strong updates and reports to donors and CHAI management regarding
    vaccines work across all geographies; e.g.,

  • Help manage the process

  • Develop and disseminate resources for effective updating and reporting

  • Consolidate, edit and review reports

  • Support internal routine donor reporting processes e.g., coordinating the collection of donor engagement updates across all teams

    Contribute, in collaboration with global team colleagues, to the successful planning and execution of select programmatic projects. Examples may include:

  • Provide research and analytical support

  • Develop influential presentation materials work for Ministries of Health or global policymakers

  • Support evaluation and documentation of results and impact from CHAI's work in immunization

  • Support development of donor reports or proposal

    Support vaccines team management's efforts to strengthen program processes, effectiveness and team cohesiveness

  • Nurture an inclusive, high-achieving work environment for all members of the Vaccines team

  • Support team survey and implementation of improvements to team processes, communication and collaboration (within global team, between global and country teams, across the program team)

  • Develop and coordinate the execution of new approaches within the realm of communication, coordination, and knowledge management

  • Plan team-building activities to promote strong team morale and successful collaboration

    Qualifications

  • Bachelor's degree and outstanding academic credentials

  • Minimum 2 years’work experience

  • Excellent organizational skills with attention to details

  • Ability to be effective and flexible in a fast-paced environment, to handle multiple tasks simultaneously, and to set priorities appropriately

  • Excellent written and verbal communication skills, and the ability to communicate effectively with people of varied professional and cultural backgrounds and across distributed teams

  • Strong work ethic, supported by commitment and follow-through

  • Strong problem-solving skillsand a mindset of continuous improvement

  • Entrepreneurial mindset, the ability to work with limited structure, be resourcefuland the ability to take initiative in proposing and implementing new ideas

  • High level of proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint and Word

  • Previous administration/logistics or operations coordination experience is considered to be a plus for this position

    How to Apply

  • For more information and job application details, see; Clinton Health Access Initiative Program Coordinator, Operations, Global Vaccines Delivery


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