Ciazcon Administration Assistant Jobs in South Africa

Ciazcon Administration Assistant Jobs in South Africa

Responsibilities of this Post:

  • Complex diary management for the General Manager, including prioritizing and monitoring diary conflicts and sending reminders.

  • Provide high quality administrative and secretarial services on an executive level.

  • Coordinate meetings, ensuring that all documentation is prepared and circulated in advance.

  • Manage, assess and respond to correspondence and queries.

  • Prepare, collate and edit reports, board packs and presentations..

  • Organize and coordinate company travel arrangements (international and domestic) from requisition to the handover of documentation to the traveller.

  • Develop and maintain systems for records, files and databases as required.

  • Manage documentation for the General Managers’ signature.

  • Assess needs and proactively prioritize tasks to ensure deadlines are met.

  • Act as the key interface between contacts and the General Manager including screening and routing calls, taking messages and handling queries and requests appropriately.

  • Monitor and anticipate office supply needs.

  • Provide back up and support to other colleagues in a cooperative and team-oriented approach.

    Requirements of this Post:

  • Matric with a relevant tertiary qualification.

  • 3 to 5 years’ experience in Administration field.

  • Advanced knowledge of Microsoft Office.

  • Excellent time management skills and the ability to balance multiple deadlines, while working under pressure.

  • Strong written and verbal communication skills.

  • Negotiation skills/relationship management.

    How to Apply

  • For more information and job application details, see; Ciazcon Administration Assistant Jobs in South Africa

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