Child's i Foundation Human Resource Officer Jobs in Uganda

Child's i Foundation Human Resource Officer Jobs in Uganda

Job Purpose:

  • Responsible for providing support in the various human resources and functions, which include recruitment, staffing, training & development, performance monitoring etc.

    Key Job Duties and Responsibilities:

    Job Functions (KRAs)

    Recruitment, Selection and Induction

    ● Support the recruitment process in terms of posting job adverts both internal or external, running interviews, reference checks etc.

    ● Run new staff induction including training on policies and procedures.

    Payroll support

    ● Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, merit increases and other adjustments.

    ● Update the payroll info monthly and share with the finance team by the 15th of every month for payroll preparation.

    ● Circulate pay slips to staff every month.

    Records & HR system Management

    ● Maintaining up to date personnel records both in hard copy file and in the People HR System.

    ● Document human resources actions by completing forms, reports, logs, and records.

    ● Support the development and implementation of HR initiatives and systems (People HR system)

    ● Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions

    ● Coordinating with the External Auditors for the documents required by the Human Resource department.

    ● Gathering Bank details, TIN, NSSF and other payroll information from new staff.

    General departmental operations

    ● Draft contracts for new staff, consultants and volunteers.

    ● Track leave and any other type of holiday or time taken from work; maintaining a leave database and share the leave summary to the finance team monthly.

    ● Co-ordinate medical insurance by advising employees on eligibility, verifying submissions and notifying employees of approvals or changes.

    ● Review employment and working conditions to ensure legal compliance.

    ● Ensure staff welfare e.g. gifts hampers, condolence packages, etc.

    ● Weekly check on the suggestion box so as to handle issues raised.

    ● Support the management of disciplinary and grievance issues.

    ● Review and recommend changes to the organisations policies

    Performance & Exit management

    ● Assist in implementing the various stages in the performance management calendar.

    ● Handle exit administration, ensure that staff exiting have handed over all required assets. Communicate to staff regarding exiting staff.

    Job Specifications:

    Education, Knowledge &
    Working experience

    ● Minimum of a Diploma, Bachelor’s Degree or higher in Human Resources, Business administration, Bachelors of Industrial and Organisational Psychology.

    ● Minimum working experience of 2 years working in a generalist HR setup.

    ● Excellent knowledge of various HR functions such as pay & benefits, recruitment, on boarding, evaluation, training & development etc.

    ● Good understanding of labor laws, HR functions and best practices.

    ● Experience working with Human Resource Information Management systems.

    Skills and Abilities

    ● Ability to analyse and interpret complex information.

    ● Ability to handle highly confidential matters professionally & discreetly.

    ● Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies.

    ● Advanced interpersonal skills, demonstrated in the ability to develop strong working relationships with colleagues and employees.

    ● High degree of flexibility to work extra hours and travel occasionally under strenuous conditions.

    ● Outstanding organizational and time-management skills.

    ● Ability to multi-task in a fast-paced environment and meet all set deadlines.

    ● Professional and confident with excellent diplomacy and negotiation skills.

    Personal Attributes:(can be related to company core values)

    ● Strong ethical and relations standards.

    ● Outgoing and proactive personality.

    ● Proven ability to work as a member of a team.

    ● Ability to work independently and with minimal direction or supervision.

    ● Interest in alternative care and child protection issues.

    ● Excellent command of the English language, both written and spoken.

    How to apply

  • 'Child's i Foundation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

  • Send your application letter and CV ONLY to

  • The deadline for applications is 12.1.2022 at 17:00. Applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.'

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