Centre for the Study of Adolescence Procurement Officer Jobs in Kenya

Centre for the Study of Adolescence Procurement Officer Jobs in Kenya


Procurement Management tasks

• Source, select and negotiate for the best package in terms of quality, price, terms,
deliveries and after sales services with vendors in line with the laid down policies and procedures-including but not limited to procuring travels, workshop venues, equipment, stationery and one-off goods and or services.

• Prepare procurement plan and ensure delivery of goods and services as per the set out timelines.

• Ensure compliance with both organization and donor procurement policies and procedures.

• Conduct all project related procurements under the Purchase Workflow system through accounting system.

• Liaise with the administrative and logistics manager in obtaining specification of goods and services to be procured.

• Ensuring continuous supply and timely delivery of goods and services as and when required for day to day operations of the DREAMS TUMIKIA MTOTO
program

• Assist in the vendor prequalification by participating in receiving and opening of
tender documents.

• Work with relevant program team members in handling all vendor related complaints with regards to goods and services.

• Ensure all working documents regarding purchases are accurately completed and duly signed, recorded, filed and easily retrievable

• Update and maintain all procurement and logistics filing systems

• As the technical expert in procurement will be the secretary to the procurement committee

Key Performance Indicators

  • To facilitate the tracking of the job holder’s performance during the year, the following performance indicators have been identified and agreed upon:

    • All procurements conducted in line with laid down policies and procedures.

    • All procurements raised through Purchase Workflow with a resultant LPO to the vendor before obtaining goods/services

    • All procurement requests to contain specifications of goods and/or services required to meet the needs of the requisition department /unit/program

    • Goods and services required for day to day operations available at the time required

    • Participation in and execution of tasks
    assigned during the vendor prequalification exercise.

    • All vendor related complaints, queries and/or grievances responded to within 2 working days and resolved amicably; with a report prepared and filed

    • All payments duly supported with complete documentation from the procurement process

    • Meticulously maintained procurement and logistics files and documents

    • Up-to-date and duly completed minutes for all procurement team meetings

    Qualifications, Experience and Skills

  • The minimum required academic and professional skills for the jobholder to perform
    successfully in their job are:

    Academic qualifications

  • At least a Bachelor’s degree in Business Administration/Management, Commerce or a related field.

    Professional Qualifications

  • Diploma in Purchasing and Supply Chain Management/Logistics.

  • Membership in KISM or MCIPS will be an added advantage.

  • Experience in years and indicate level of experience.

  • At least 5 years’ post qualification experience in the Procurement management with
    sound understanding of USAID Procurement rules and regulations.

    Essential competencies

    • Must be a person with unquestionable integrity.

    • Must demonstrate ability to achieve value for money in procurement processes.

    • Must be a team player.

    • Must be result-oriented.

    • Ability to work under strict deadlines.

    • Ability to classify and manage priorities.

    • Ability to work with minimum supervision.

    • Excellent organization and coordination skills.

    • Good interpersonal and communication skills.

    • Highly proficient in MS Word, Excel, Access, Power-point and the use of Internet for
    research.

    How to Apply

  • For more information and job application details, see; Centre for the Study of Adolescence Procurement Officer Jobs in Kenya


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