Carter Centre Zambia Program Assistant Jobs

The Carter Center works globally to prevent and resolve conflicts, enhance freedom and democracy and improve health. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. The Carter Centre Zambia works to support women and youth political participation.

Carter Centre Zambia is hiring a Program Assistant to be based in Lusaka. The position is fixed term though November 2021, with possibility of extension. .

Job Description

Under the supervision of the Country Representative, the Program Assistant will have the following duties and responsibilities:

Provide administrative and logistical support for the field office;

Identify and secure service and equipment providers, includes car/driver rental, IT, photocopying, other services;

• Ensure that office equipment is in working order;

Provide information on market analysis and local conditions related to office and field operations to field staff, including for Lusaka and in areas outside of Lusaka;

Negotiate and manage local contracts, in consultation with Finance Associate;

Ensure procurement procedures are followed;

Maintain Asset/Office Inventory;

• Issue and track all equipment and other goods used in field operations;

Arrange meetings with stakeholders, including: service and equipment providers, civil society representatives, local authorities and other persons relevant to operations;

Arrange hotel, travel and other logistical operations for

trainings, consultations and other project activities to take place in Lusaka and areas outside of Lusaka;

Arrange logistics for and support conduct of online, virtual trainings and consultations;

Coordinate logistics and transportation for expatriate TCC staff, consultants and experts that travel to and within Zambia in support of project activities, includes scheduling airport pick-ups and departures;

Maintain all office operations records and filing systems;

Participate in meetings with stakeholders, as requested;

• Assist in note taking and preparing summary of findings;

Assist with data collection and documentation for program monitoring and evaluation purposes, including maintenance of customer relations management system;

Assist with grant management tasks as requested;

Coordinate work with other managerial, program, and administrative staff;

Performs other duties as required.

Qualifications and Experience:

• Grade 12 Certificate or Equivalent

• 3 years on-the-job administrative and logistics experience

• Experience in event planning

• Knowledge of customer relation management systems preferred

• Excellent written and oral English language skills Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook and Word

How to Apply

• The Carter Center is an equal opportunity employer.

• The Center values diversity in the workplace.

• Please send cover letter and CV to

• zambiaoffice@cartercenter.org . Provide a current contact email address and phone number.

• Only shortlisted candidates will be contacted.

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