CARE Zambia Program Support Manager – Finance Jobs

CARE Zambia Program Support Manager – Finance Jobs


Job Summary

  • The Finance Manager is responsible for supporting CARE Zambia financial health and viability by ensuring good financial planning and management as well as overall compliance with CARE, donor and government rules and regulations at the Country Office level.

  • The Finance Manager is responsible for the day to day financial operations at the Country Office level; implementing CARE International’s financial systems to provide effective support to the Country Office. He/she plans, directs, and is responsible for providing quality financial services to all projects, units, and staff in the CO. The Finance Manager reports to the Country Director, works closely with Senior Management to ensure that strong partnership is developed between finance, programs, and program support.

    Responsibilities

    Area of delivery – Team Leadership and Functional Management

    Scope and expected outcomes

    • Lead the Finance Department in an effective and efficient financial planning and management of resources,

    • Ensure proper staffing/recruitment to enable the Finance Team to manage CARE Zambia’s resources efficiently; work with the Program Management Team (PMT) to deploy finance department staff to support each project appropriately,

    • Manage the Finance Team towards high standards of performance through clear roles and responsibilities, on-going feedback, and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching,

    • Notice talent and maximize the use of available talent through on-going staff development, succession planning, career management and utilization of a leadership style that will drive employee engagement and motivation,

    • Develop and implement the annual work plan and budget for the Finance department; carefully managing expenditure and safeguarding CARE’s resources by following accountability procedures before signing approvals,

    • Through supervision of the Grants and Contracts Team, ensure that CARE’s investments achieve the desired impact and that finances are managed in accordance with CARE, CO regulations and Donor requirements, rules and regulations; Provide analysis to SMT and PMT on efficiency and value for money achieved with our financial resources,

    • Through supervision of the Accounts Payable staff, ensure good practice in treasury and cash management, promoting the use of wire and digital transfers, timely and efficient process for making payments; and always maintaining appropriate levels of cash in country to keep operations going; This includes supporting project managers and heads of departments with accurate and timely cash forecasts; Always maintaining a healthy level of cash in country to maintain operations going;

    Area of delivery – Strategic Management and Planning

    Scope and expected outcomes

    • Ensure that CARE Zambia is provided with the financial management, analysis and support necessary to accomplish its strategic objectives,

    • As a senior manager, ensure effective collaboration with all department/unit heads and support them with their financial planning processes. Participate in strategic & operational planning at CO level, contributing personal expertise in financial management; and contributing to regional level discussions on CARE’s financial management practices, operating model, etc.

    • Contribute to the development, implementation and achievement of CARE’s strategies and approaches,

    • Lead the financial planning for CARE Zambia ensuring a good match between plans, ambitions and the availability of financial resources at all times; Building & nurturing strategic relationships with CARE International Member Partners (CMPs), H-Quarters and RO, Shared Services Center, Donors and other stakeholders (Banks and Financial Service Providers with whom we work, peers in other INGOs with whom we collaborate, etc.

    • Ensure the development and
    implementation of appropriate financial risk management mechanisms; including risk prevention, identification, assessment, response and reporting, with particular emphasis on the risk of fraud and corruption; If required, be prepared to conduct investigation into allegations of fraud; Ensure internal controls and segregation of duties reduce the risk of fraud.

    Area of delivery – Capacity Building

    Scope and expected outcomes

    • Build the capacity of CARE Staff and Implementing Partners to manage financial resources according to good accounting practice and in compliance with Donor & CARE International standards,

    • Support the development and implementation of strategies for bridging the partner capacity gaps that are identified during partner assessments,

    • Liaise with Department Heads and the HR staff to understand financial capacity building needs of CARE staff, ensuring the development and roll-out of any required professional development initiatives.

    • Ensure that CARE Staff and Partners fully understand what is expected of them and are equipped to manage awards and sub-awards according to best practice, policies, and procedures.

    • Deploy the team of Awards & Sub-Awards Staff to the project teams; ensuring that they provide all necessary support, and carry out monitoring visits according to the project plan,

    Other Responsibilities as Assigned

  • Keep up to date with CARE’s emerging strategies and approaches and contribute proactively towards implementation. Take responsibility for ensuring high quality and strong country program fiscal management, giving due care and consideration to the impact of personal decisions on the overall country program.

    Qualification, Experience and Competencies:

    • Bachelor’s Degree in accounting, Finance or Business Management or related field.

    • Fully Certified Chartered Accountant (CIMA and /or ACCA),

    • At least five years as a Finance Manager or equivalent experience.

    • At least 8 to ten years’ experience working in the developmental and / or humanitarian sector specific technical experience in budgeting,
    accounting, financial reporting, grants/contracts management and business management.

    • Experience working with NGO an added advantage.

    • Working experience on PEOPLESOFT system managing the End to End AP process.

    • Demonstrated experience with financial troubleshooting and audit.

    • Thorough understanding of financial accounting, reporting, and grants and contracts management processes.

    • Relevant donor policies and procedures.

    • Very strong business partnering skills with ability to influence CO senior staff,

    • Team player- willing to work with country office teams to achieve desirable results.

    • Good communication skills both oral and written in English.

    • Excellent planning, negotiation, and communication skills – ability to adapt or change priorities according to the changing demands of the job.

    • Customer oriented – internal and external.

  • Experience in Months: 96

  • Level of Education: Bachelor Degree

    How to Apply

  • Suitably qualified and interested members of the public are invited to apply. Application letters accompanied by detailed CVs and daytime contact numbers should be sent to:


  • zamcarejobs@care.org.

  • Closing Date: 10th June, 2021

  • CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply.


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