British High Commission Executive Assistant Jobs in Uganda

British High Commission Executive Assistant Jobs in Uganda


Main purpose of job:

  • The Executive Assistant is a role which provides direct support to the Defence Adviser and Assistant to the Defence Adviser on a daily basis. Responsible for the management and coordination of activities on behalf of the Defence Adviser.

  • The Defence Sections lead personality on the management and coordination of Conflict Security and Stabilisation Fund (CSSF) programs delivered within the Defence Adviser’s area of responsibility.

  • To assist in preparation for visiting training teams and oversee diplomatic clearance requests in the absence of the Assistant to the Defence Adviser.

    Roles and responsibilities:

  • CSSF: Monitor and evaluate projects run by the Defence Adviser and funded by the CSSF. Submit monthly and quarterly reports to the Programme Management Board located in Nairobi. Liaise with the Assistant to the Defence Adviser to ensure programmes are on budget.

  • Line Manager Responsibility: Responsible as the 1st RO for the effective management of the Defence Section Driver.

  • Meetings: Plan, organize, book and confirm meetings, including related transport, feeding and accommodation requirements. Represent Defence Section at the regular cross-mission communications meetings.

  • Visits: Responsible for organizing visitors and training teams within the Defence Section Area of Responsbility; to include transport, accommodation and meeting bookings.

  • Hospitality: Reply to official and private invitations and maintain an effective log. Organize Official Entertainment in accordance with MOD Policy with direct responsibility for logistical and administrative requirements.

  • Ceremonial events: Assist in the organization of ceremonial events.

  • Diary Management:
    Ensuring the office diary, and contact list is kept current and in a logical order.

  • Registry: Monitor and maintain the Defence Section Registry to ensure effective Information Management in all formats.

  • Diplomatic Clearance: Submit and monitor diplomatic clearances for staff, aircraft visits and over flights in the absence of the Assistant to the Defence Adviser.

  • Personnel support: Provide administrative support for Defence Section personnel.

  • VTC Coordinator: Coordinate and administer VTC requirements.

    Resources managed:

  • Provide Line Management to one member of staff

    Essential qualifications, skills and experience

  • Excellent level of written and spoken English

  • Excellent organisational skills

  • Knowledge of finance, budgets and programme management

  • Previous PA experience

  • Working knowledge of MS Office Packages

  • Ability to work under pressure and prioritise

  • Strong communication and interpersonal skills

  • Discretion and confidentiality

  • Team player

    Required competencies

  • Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Engaging Internationally

    How to Apply

  • For more information and job application details, see; British High Commission Executive Assistant Jobs in Uganda


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