British Consulate jobs in Cape Town -South Africa - Personal Assistant and Events Officer Vacancies

British Consulate jobs in Cape Town -South Africa - Personal Assistant and Events Officer Vacancies

Job Category
  • Foreign and Commonwealth Office (Policy & Political roles)
    Job Subcategory
  • Chancery

    Job Description
    Main purpose of job:

  • Provide support to the Consul General, the Deputy Consul General and the political team across their full range of responsibilities and administrate and deliver high impact events and visits in support of the UKinSA objectives.

    Roles and responsibilities:
  • This is a key position at the heart of the British Consulate in Cape Town.
  • You will work closely with the Consul General, the Deputy Consul General and the political team to arrange appointments and meetings, managing the Consul General’s diary and making transport arrangements in the Western Cape and to other Provinces.
  • Managing internal meetings, taking minutes and ensuring actions are followed through, you will have the opportunity to work with colleagues across the UK’s network in South Africa and with senior external interlocutors.
  • In support of the UK’s objectives you will administer a wide range of high impact visits and events, often hosted at the High Commissioner’s Residence in Cape Town.
  • Working with the Residence Manager, and the Events Officer in Pretoria, you will be responsible for private lunches, dinners, receptions, etc.
  • You will be expected to contribute creative ideas about content and delivery for public diplomacy and trade events.
  • Drawing on a well-managed database of contacts, you will quickly administer guest lists.
  • This job is an excellent opportunity to develop a wider variety of skills including delivering at pace, making effective decisions, communicating and partnering and managing a quality service.
  • You will need to have excellent communication skills (written and verbal), and good people skills, to develop close working relationships within the consulate, across the South Africa Network and with external interlocutors.

    Essential qualifications, skills and experience
  • Strong organisational skills.
  • Can-do attitude.

    Language requirements:
  • Essential: English (fluent written and spoken)
  • Desirable: Xhosa/Zulu and Afrikaans

    Desirable qualifications, skills and experience
  • Previous PA and/or Events experience.

    Required competencies
  • Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

    Other benefits and conditions of employment

    Learning and development opportunities:

  • The British Consulate prides itself on the learning and development culture within the organisation and the opportunities it offers to its staff.
  • You will therefore have access to excellent programmes for professional development through the UK’s Diplomatic Academy, in areas such as Personal Impact, Diplomatic Practice and Communications.
  • For someone who is proactive about their own L&D there
    is scope to learn a huge amount in the role.
  • L&D is achieved through a combination of on-the-job learning, shadowing and mentoring opportunities, and formal training.
  • The Regional Learning and Development Centre is based in Pretoria and offers a range of training courses over the year.
  • The High Commission also runs regular ‘Teach-in’ sessions about different policy issues and there is ad-hoc learning through shadowing opportunities, including during diplomatic meetings.
  • The British Consulate pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 days
  • Working hours per week of 36.5

    How to Apply
  • This position is a key role at the Consulate, with direct exposure to the Consul General and senior members of the High Commission’s leadership team.
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British Consulate will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British Consulate in Cape Town are subject to Terms and Conditions of Service according to local employment law in South Africa.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
  • The British Consulate does not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.
  • Interested candidates should apply online by 22nd February 2019
  • For more information and job application details, see; British Consulate jobs in Cape Town -South Africa - Personal Assistant and Events Officer Vacancies

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