Britam Registry Assistant Jobs in Kenya

Britam Registry Assistant Jobs in Kenya

Job purpose

  • To maintain and update a digital documentation system and archive management in the way that enables easy retrieval and access of documents.

    Key Responsibilities

  • Establish and update a digital documentation system and archive;

  • Verify incoming files and its support documents and acknowledge each through the routing slip;

  • Give a reference numbers to each documents depending on the registry classification and index of each department’s documents;

  • Scan and share documents electronically to respective departments;

  • File away original document together with the routing slip in a box file and update accordingly shared documents;

  • Establish file description and reference numbers, print them neatly and in legible way and ensure the safeguarding and maintenance of all files;

  • Ensure a quality check process on newly received documents to ascertain that they are properly scanned, indexed, images are legible and all the physical pages are intact;

  • Carry out regular reports of available documents and references of their location.

    Key Performance Measures

  • Proper timely online documentation and archive system.

  • Quick, easily accessible and retrievable system.

  • Safety of archived and relocated files.

    Knowledge, experience and Qualifications Required

  • Bachelor’s degree in Office management or related field with one year experience in clerical duties.

  • Advanced certificate in Secretarial studies or related field with two years’ experience in clerical duties.

  • Computer literacy in MS Office and scanning skills.

    Core competencies

  • Presenting and Communicating Information - Speaks fluently; expresses opinions, information and key points of an argument clearly; present effectively, responds quickly to others’ reactions and feedback when communicating; projects credibility.

  • Working with people: show respect for the views and contribution of other team members; show empathy, listen,
    support and care for others; consult others and share information and expertise with them; build team spirit and reconcile conflict; adapt to the team and fits in well.

  • Adhering to Principles and Values - Upholds and encourages ethical behaviour; demonstrates integrity; encourages individual responsibility towards the community and the environment; models the organizational values during every day interactions.

  • Analysing - probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis; demonstrates an understanding of how one issue in the team or department may be a part of a much larger system.

  • Planning and Organizing – adhere to and monitor clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organises resources needed to accomplish tasks; manages time effectively; monitors team performance against deadlines and milestones.

  • Delivering Results and Meeting Customer Expectations- Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic methodical and orderly way; consistently achieves project and team goals.

    How to Apply

  • For more information and job application details, see; Britam Registry Assistant Jobs in Kenya

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