Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa

Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa


About the Position

  • Timeous control of all Request for Quotations for the Transnet HCV contract in line with the required SLA requirements.

    Finance

    Costs Managed:

  • Manage incoming mails on a dedicated mailbox

  • Collate all quotations relating to the Request for Quotation

  • Generate the HCV Procurement request for pricing document

  • Requesting HCV and equipment quotes from dealers (done on email)

  • Ensure and prompt the update of pricing

  • Ensure that all documents are made available for approval by the Engineering Controller

  • Follow up with pricing on completion of the Schedule 1 document

  • Update and maintain the RFQ Microsoft Teams tool daily

    Monthly Reports:

  • SharePoint RFQ Query detailed report - Daily

  • Quote tracking report with timelines

  • RFQ SLA report with current SLA scoring per line item

  • Escalation report - Outstanding Schedule 1 document

    Customer Centricity

    Service Excellence:

  • Levels & quality of service delivery as experienced by internal and external stakeholders

  • Interprets customer requirements to provide timeous delivery

  • Responsiveness: speed of responses, reaction time, going the extra mile, turnaround time

  • Degree of customer satisfaction from customers

  • Prioritization of the SLA timelines

  • Dealing with Regional Offices, suppliers and Engineering Controllers

  • Build and maintain relationships with suppliers and internal stake holders

    Operational Excellence:

    Effective Administration:

  • Loading of quotes on the online quoting tool system

  • Ensuring that the regional inputs are in line with the actual RFQ document

  • Send updated report of RFQ's daily to all parties involved in the process

  • Daily updating of all touch points

  • Liase with regional Client Liaison Officers on any queries

  • Complete all required administration and filing as required

    Operational Excellence:

  • Help and advise account managers on current progress on of quotes

  • Drive the SLA timelines on a continuous basis

  • Maintain and update the RFQ tool consistently

  • Supply daily updates on the SLA percentages

    Learning and Growth

    Teamwork

  • Contribute to making the department a great
    place to work

  • Contribute to teamwork (level of teamwork, accountability, delivery, quality & speed of information shared, contribution to efficiency & effectiveness of area)

  • Create and maintain quality inter-personal relationships

  • Take accountability for the achievement of operational objectives within own area of control

  • Support and drive the business' core values

  • Maintain a positive attitude and drive

  • Respond openly to feedback

  • Promote harmony and teamwork

  • Promote the sharing of knowledge

  • Show willingness to help others

  • Manage one's own emotions (i.e. handling stress in a manner that does not disrupt the team effectiveness)

    Intellectual Capital Development:

  • Take ownership for driving own career development

  • Prepare and signing off personal development plan

  • Achievement of objectives/milestones set out in the development plan

  • Development of knowledge base and intellectual property

    Experience:

  • 2 year's procurement, supply chain experience

    Desired Skills:

  • Excellent professional written and verbal communication skills

  • Analytical thinker

  • Decision Making

  • Takes initiative

  • Task driven with the ability to meet tight deadlines

  • Organized and structured

  • Ability to build and maintain relationships

  • Integrity

  • Independence

  • Excellent orientation

  • Exceptional attention to detail and accuracy

  • Financial acumen

  • Resourceful

  • Ability to work well under pressure

  • Problem solving skills

  • Be open to feedback and constructive criticism of performance

    Desired Work Experience:

  • 2 to 5 years Admin Clerk

    Desired Qualification Level:

  • Grade 12 / Matric

    How to Apply

  • For more information and job application details, see; Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa


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