Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa

Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa

About the Position

  • Timeous control of all Request for Quotations for the Transnet HCV contract in line with the required SLA requirements.


    Costs Managed:

  • Manage incoming mails on a dedicated mailbox

  • Collate all quotations relating to the Request for Quotation

  • Generate the HCV Procurement request for pricing document

  • Requesting HCV and equipment quotes from dealers (done on email)

  • Ensure and prompt the update of pricing

  • Ensure that all documents are made available for approval by the Engineering Controller

  • Follow up with pricing on completion of the Schedule 1 document

  • Update and maintain the RFQ Microsoft Teams tool daily

    Monthly Reports:

  • SharePoint RFQ Query detailed report - Daily

  • Quote tracking report with timelines

  • RFQ SLA report with current SLA scoring per line item

  • Escalation report - Outstanding Schedule 1 document

    Customer Centricity

    Service Excellence:

  • Levels & quality of service delivery as experienced by internal and external stakeholders

  • Interprets customer requirements to provide timeous delivery

  • Responsiveness: speed of responses, reaction time, going the extra mile, turnaround time

  • Degree of customer satisfaction from customers

  • Prioritization of the SLA timelines

  • Dealing with Regional Offices, suppliers and Engineering Controllers

  • Build and maintain relationships with suppliers and internal stake holders

    Operational Excellence:

    Effective Administration:

  • Loading of quotes on the online quoting tool system

  • Ensuring that the regional inputs are in line with the actual RFQ document

  • Send updated report of RFQ's daily to all parties involved in the process

  • Daily updating of all touch points

  • Liase with regional Client Liaison Officers on any queries

  • Complete all required administration and filing as required

    Operational Excellence:

  • Help and advise account managers on current progress on of quotes

  • Drive the SLA timelines on a continuous basis

  • Maintain and update the RFQ tool consistently

  • Supply daily updates on the SLA percentages

    Learning and Growth


  • Contribute to making the department a great
    place to work

  • Contribute to teamwork (level of teamwork, accountability, delivery, quality & speed of information shared, contribution to efficiency & effectiveness of area)

  • Create and maintain quality inter-personal relationships

  • Take accountability for the achievement of operational objectives within own area of control

  • Support and drive the business' core values

  • Maintain a positive attitude and drive

  • Respond openly to feedback

  • Promote harmony and teamwork

  • Promote the sharing of knowledge

  • Show willingness to help others

  • Manage one's own emotions (i.e. handling stress in a manner that does not disrupt the team effectiveness)

    Intellectual Capital Development:

  • Take ownership for driving own career development

  • Prepare and signing off personal development plan

  • Achievement of objectives/milestones set out in the development plan

  • Development of knowledge base and intellectual property


  • 2 year's procurement, supply chain experience

    Desired Skills:

  • Excellent professional written and verbal communication skills

  • Analytical thinker

  • Decision Making

  • Takes initiative

  • Task driven with the ability to meet tight deadlines

  • Organized and structured

  • Ability to build and maintain relationships

  • Integrity

  • Independence

  • Excellent orientation

  • Exceptional attention to detail and accuracy

  • Financial acumen

  • Resourceful

  • Ability to work well under pressure

  • Problem solving skills

  • Be open to feedback and constructive criticism of performance

    Desired Work Experience:

  • 2 to 5 years Admin Clerk

    Desired Qualification Level:

  • Grade 12 / Matric

    How to Apply

  • For more information and job application details, see; Bidvest Bank Limited Quotation Administrator / Clerk Jobs in South Africa

    Find daily jobs in South Africa. Jobs - South Africa jobs. Search our career portal & find the latest South African job positions, career opportunities & jobs in South Africa.

    Jobs in South Africa - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Africa.

    Find your dream job from 1000s of vacancies in South Africa posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Africa Jobs.