Belima International Business PLC/Daily Water Executive Assistant Jobs in Ethiopia

Belima International Business PLC/Daily Water Executive Assistant Jobs in Ethiopia


Job Description

Main Duties , Responsibilities and Authorities

  • The Executive Assistant is responsible for the support to high level executives and managers and undertakes a wide variety of duties and responsibilities in the group industries.

  • Performs the function of secretarial activities in the Chief Executive Office; provide personal administrative support and assistance to executive staff.

    Detailed Duties ,Responsibilities and Authorities

  • Keeps records and maintains files; takes minutes of meetings; receives messages, schedules appointments to visitors who want to see the CEO and executive staff; transmits messages to concerned business units from the CEO.

  • Performs all secretarial activities like typing letters, documents and the like by a computer drafting routine letters, sending and receiving e-mails and fax messages;

  • Classifies material for filing, compiles and prepares statistical and other data from such records; Opens, sorts and directs incoming mail and maintains control over incoming and outgoing correspondences;

  • Takes and transcribes oral dictation, transcribes letters and prepares correspondences for the CEO’s signatures;

  • Arranges and assembles materials for staff meetings;

  • Receives visitors to the CEO’s Office, arranges appointments and keeps the CEO up-to-date on matters requiring his attention and reminds appointments
    and gathers materials or information on the subjects under consideration;

  • Proof reads letters before signature by superior for official release;

  • Requests office supplies by checking the existing inventory records;

  • Maintains confidentiality in all matters of verbal and written information;

  • Prepares material for mailing, sorts and files correspondence, locates and removes data from files;

  • Using various software, including word processing, spread sheets, databases, and presentation software.

  • Making e-mail communication with foreign/external/ business clients, make travel arrangements for executives and expats.

  • liaise with internal staff at all levels, interact with external clients, co-ordinate project-based work review operating practices and implement improvements where necessary, supervise, coach and train lower level staff
    Performs other job related duties as required

    Job Requirements

    Job Specification

  • University degree in information technology, Management, Business Administration, Secretarial

  • Science and Office Management/ Office Administration & Secretarial Technology

  • At least 5 years relevant working experience

    How to Apply

  • Only candidates meeting the required qualifications are invited to send their application letter and Updated CV through the following address:
    Email: birhanut@yibelugrup.com,btsawoke@gmail.com and/or maruakalu@gmail.com

  • Please mention the specific Position you are applying for on the subject line of your email, candidates who do not follow the application instruction will not be considered.

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