Awards Officer Jobs in Nigeria
Awards Officer Jobs in Nigeria
Role PurposeTo assist the maintenance and administration of a robust and effective awards management system that is compliant to SCI awards systems and guidelines, and meet donor requirements.
Key Areas of Accountability
Assist in ensuring that grant management is compliant with all donor/SCI policies and regulations
Assist in the maintenance of an effective and efficient central awards filing system in accordance with SC awards checklist
Assist in following up to ensure that the an effective awards control/reporting schedule
Assist in Coordinating financial and narrative reports and sending to Head of Awards & Compliance before submission to donors/Member/ or as assigned
Dissemination of information/correspondence regarding awards as instructed by the Awards Manager
Monitor action points and reports submission dates - setting up reminder system (wall chart / outlook diary)
Assist with the Review of transactions and records to ensure compliance with donor requirements via Agresso
Work with the Awards Manager in assisting Budget Holders in the preparation of budgets in SC format including phasing and re-phasing of budgets and ensure comprehensive budget notes for the donor and for internal use are prepared and filed
Liaise with budget holders to ensure that time sheets are completed for all staff funded under the relevant grants and or where personnel are allocated across more than one financial source code.
Liaising with budget holders and programme managers during preparation of financial reports, asset registers, and other documents, as required by donors, and ensure they are produced in donor specific formats and that they and detailed background information is filed electronically and in hard copy
Support in the Review of financial report with Budget Holders to ensure reports are compatible with the narrative reports, assets register, and other returns to Donors/Member,
Coordinate with Finance and Programmes in ensuring that all requisite Donor reports are submitted on time and in compliance with prescribed Donor formats
Support in ensuring Kick Off Meetings occur for all new projects
View relevant awards in AMS with a view to identify awards requiring update of information through daily review and monitoring of the dashboard.
Regularly view all new opportunities; proposals and contracts in AMS and inform the Awards Manager of all outstanding approvals
Support the Awards Manager in the process of Finalizing all donor reports in accordance with donor requirements and SC reporting schedule
Support in the Closeout processes of all awards as appropriate
Ensure that good documentation, hard and soft copies, (up to audit standards) for all awards is maintained
Participate in the annual budget development, where required
Support budget holders in the proposal budget costings, creating Reporting Templates and DEAs, where required
Assist in the review of monthly transactions with Budget Holders and provide comments to fAwards Manager for submission to Finance
Assist with the Internal and External audit preparations including putting together relevant documentation and ToR for the Audit
Assist in the coordination of all SC awards audits and assist the Award Manager in ensuring complete implementation of recommendations
Assist in the follow up on audit issues and provide appropriate response with support from Award Manager
Capacity Building of partners in understanding finance and awards management
Assist in the Capacity Building of Budget Holders & Field staff in Awards Management
Assist in conducting Pre awards assessment and due diligence check for new partners
Assist in Organizing audit of Implementing Partners
Work closely with Awards Team on finance /awards related issues
Participate in monthly awards meetings and provide update, where necessary
Participate in Year End & on-going processes relating to awards status including final reconciliation of donor disbursements &
awards expenditure, confirmation of debt and income carry forward positions, awards closures
Other – Any other ad hoc tasks as requested by Line Manager.
Supporting the Dual Mandate
Support the development of an organizational culture that reflects our values, our dual mandate and promotes accountability and high performance
Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, code of conduct, Fraud and Dishonesty, equal opportunities and other relevant policies
Skills and Behaviours
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Designing more effective admin systems
Willing to take disciplined risks
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
A Bachelor's Degree in Business Administration or other relevant discipline
2-4 years working experience in relevant field, at least 2 of which should be in grant management with non-profit sector
Experience of working with institutional donor contracts such as DFID, EC, ECHO, USAID in an I/NGO environment
Experience in financial management and producing appropriate management information
Minimal Facilitation Skills
Analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
An understanding of development work in order to communicate effectively with Members/Donors and programme staff on funding sources and programme issues
Ability to use developed guidelines and formats to support staff in donor applications and reporting
Knowledge of major donor funding sources
Experience of supporting programmes in each stage of the project cycle, including budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
Understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting
Commitment to the aims and principles of Save the Children
Ability to understand technical and financial issues into a language understandable by non-finance staff
Computer literate (including working knowledge of MS Word, Excel, Access) and competency in development of spread-sheets and databases
Strong written and verbal communication skills and ability to communicate clearly with thoughtful and accurate information
Willingness to travel to field offices and work in difficult environment from time to time
Ability to work within a multicultural and multi-religious settings
Experience of Save the Children financial accounting packages (eg Agresso), policies, systems and procedures.
How to Apply
Interested and qualified candidates should apply online by 21st June 2019
For more information and job application details, see; Awards Officer Jobs in Nigeria
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